MINUTES OF DEERHAVEN WCID MEETING
Saturday, May 11, 2013 – 9:00 A.M. – Blue Lake Clubhouse
A special meeting of the Board of Directors of the Deerhaven Water Control and Improvement District was held on the 11th day of May 2013 at 9:00 A.M., at the Blue Lake Clubhouse, 214 W. Bluebonnet Road, Horseshoe Bay, Llano County, Texas. Notices of the time, place and the subject of the meeting, and the actions to be taken at the meeting, were posted at the places and for the time required by the laws of the State of Texas.
Director James Maughan
Director Milton Dietert
Director Tim Dykes
Director Ralph Hendricks
Director Jeff Rudenstein
Mary Armagost – acting secretary
Also in attendance was General Manager, Tom Armagost.
President Maughan called the meeting to order with a quorum of directors present, as indicated above at 9:00 a.m.
The first order of business was to approve the minutes from the January 12, 2013 meeting. A motion was made by Director Rudenstein and seconded by Director Hendricks approving these minutes. The motion carried unanimously.
The next order of business was to approve bills and invoices. There was only one invoice from Attorney Corbett in the amount of $440.00 for review of Water Draft & Drought Contingency plan. A motion was made by Director Rudenstein and seconded by Director Dietert to approve payment of this invoice, the motion carried unanimously.
The next order of business was to Ratify the renewal of the Officers/Directors Insurance & Director’s Bond , which Tom informed the Board had been due on March 17th and he had renewed it. A motion was made by Director Dietert and seconded by Director Rudenstein to Ratify this renewal, the motion carried unanimously.
The next order of business was to discuss/approve Llano County Assessors collection fee for 2013.
A motion was made by Director Dietert and seconded by Director Rudenstein to approve the collection fee in the amount of $540, the motion carried unanimously.
The next order of business was to discuss/approve selection of an Accounting Firm to conduct an audit of the books for fiscal year ending September 30, 2012. Tom presented the Board with quotes from two accounting firms, one from Klein, Kraus & Company, Fredericksburg and one from Singleton, Clark & Company, Austin. It was Tom’s recommendation to the Board that they select Singleton, Clark & Company from Austin. A motion was made by Director Hendricks and seconded by Director Dietert to select Singleton, Clark & Company, the motion carried unanimously.
The next order of business was to discuss/approve Draft of the Water Conservation Plan/Drought, Execute Surface Water Affidavit and Order approving Water Conservation Plan. A motion was made by Director Hendricks and seconded by Director Dykes approving the Execution of the Surface Water Affidavit and Order approving Water Conservation plan, with changes as discussed below. The motion carried unanimously.
There was a lengthy discussion regarding this item with input from all Board members. It was agreed that they would like to take out “the goal” and just state that this is what our “measures” are:
a. You can only water on these days, this as apposed to the percentage since we are a small community with many who are weekenders only.
b. LCRA will govern those with permits to water directly from the lake.
c. Should we reach Stage 3 conservation, those who are in the process of building new homes will need to contact the LCRA for a special permit to allow them to water more frequently until their lawns, etc. are established.
d. Obtain a resolve from Naismith Engineering regarding the percentage part, no 50% occupancy and that we meet the minimum LCRA requirement.
The Board also suggested that David Fuselier be contacted in regards to the “next step” and to see if there are any items they should be doing at the present time, County permits, geotechnical, etc.
The next order of business was to Discuss Preliminary Roll Grand Totals as recived from the Llano Central Appraisal District. Tom presented the Board with the figures from the Appraisal District, the Preliminary (uncertified) appraisals increased approximatey 10% from $37,418,644 to $41,209,321. This would increase the taxes from $41,209 to approximately $59,753.
There being no further business to come before the Board a motion was made by Director Dietert and seconded by Director Dykes to adjourn. The motion carried unanimously.
Jeff Rudenstein, Secretary