Deerhaven POA

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A friendly community nestled in the Texas Hill Country on Lake LBJ

WCID – Minutes of Regular Meeting – February 5, 2024

Minutes, WCID Meetings

MINUTES OF DEERHAVEN WCID REGULAR MEETING

Monday, February 5, 2024

Blue Lakes Golf Club, Horseshoe Bay, Llano County, Texas

A meeting of the Board of Directors of the Deerhaven Water Control and Improvement District was held on the 5th day of February 2024 at 9:30 A.M., at Blue Lakes Golf Club, 214 W. Bluebonnet Rd, Horseshoe Bay, Llano County, Texas. Notices of the time, place and the subject of the meeting, and the actions to be taken at the meeting, were posted at the places and for the time required by the laws of the State of Texas.

In attendance:

Tim Dykes

David Wuest

Joe Becraft

Lois Girten

Lany Spencer — member of the public

Also present, Tammy Hargett, AWR Services. David Berrier, Berrier & Company, P.C.

  1. Director Dykes called the meeting to order at 9:30 A.M. with a quorum of Directors present, as indicated above.
  2. There were no public comments.
  3. The first order of business was to approve the minutes from the November 13th , 2023

Board meeting. A motion was made by Director Wuest to approve the minutes. The motion was seconded by Director Becraft. The motion carried unanimously.

  1. The next order of business was to vote to approve a new Director to fill the existing vacancy. This order of business was defened until later in the meeting.
  2. The next order of business was to review and approve the audit for the year ending September 30, 2023. The board reviewed the audit and spoke by telephone with Danielle Guerrero, of Montemayor Britton Bender PC. The audit was approved in a unanimous vote by the board based on a motion from Lois Girten and a second from Joe Becraft.
  3. The next order of business was to approve the 2023 — 2024 Insurance renewal. The renewal package was reviewed. A discussion regarding the proposed renewal included a conversation by phone with Kim Courte, of Gallagher Insurance. Director Wuest moved to accept the renewal. Director Girten seconded the motion. The motion carried unanimously.
  4. The next order of Business was to approve the Horseshoe Bay firefighting agreement for 2023-2024. Directory Dykes suggested that this action be defened until the City of Horseshoe Bay completed and approved the previously agreed to modifications to the proposed contract. The Board agreed that we could continue to purchase firefighting services from Horseshoe Bay but would defer the approval of the contract in order to allow the City of Horseshoe Bay to correct the current contract language.
  5. The next order of business was to receive the Bookkeeper’s report. David Berrier presented the Bookkeeper’s report to the Board.
  6. The next order of business was to approve payment of bills and invoices. The invoices were reviewed by the board. Director Dykes made a motion to approve the payment of the submitted bills and invoices. The motion was seconded by Director Becraft and the motion carried unanimously.
  7. The next order of Business was to approve the engagement letter for Bookkeeping Services. Director Becraft made a motion to approve the engagement letter. The motion was seconded by Director Girten and the motion carried unanimously.
  8. The next order of business was to receive the Manager’s report. Tammy Hargett presented the report to the Board.
  9. The final order of business was to appoint a new Director to replace the existing vacancy of Director Jeff Rudenstein and to carry out his term. The Board voted to appoint Larry Spencer as a new Director. The motion was made by Director Dykes and seconded by Director Girten. The motion carried unanimously.
  10. The Board requested AWR present a Drought Contingency Plan for review and approval at the next meeting.
  11. The next meeting will be April 22, 2024 at 9:30am at the Blue Lakes Golf Club.

The meeting was adjourned at 10:54 am.