MINUTES OF THE ANNUAL MEETING OF DEERHAVEN PROPERTY OWNERS ASSOCIATION
SATURDAY, MAY 30, 2015 – 5:00 P.M. BLUE LAKE CLUBHOUSE
1. Call meeting to Order (Chairman Renea Latham)
Chairman Latham proceeded to address all of the items listed through item 3.
Chairman Latham called the meeting to order at 5:15 P.M., welcoming over 50 residents/lot owners in attendance. Chairman Latham then introduced Linda Cowden from Midland who will be joining the Board this year. She also recognized Mark Malcom, who was cooking, for his service on the Board for the last few years as he will be leaving us and Linda Cowden will be taking his place on the Board, she stated that there a lot of people to thank for giving their time . She also announced that Secretary Mary Armagost was retiring as our secretary and that this was her final meeting, she then presented Mary with a beautiful potted plant.
Chairman Latham then introduced Sandi Becraft who is a Director and Vice President, Randy Delmastro who is a Director and Road Commissioner, Pam Hutchins who is a Director, Gabe Pincelli who is a Director and Bennet Worley who is a Director, and herself as Chairman of the Board and President. She stated that Sandi and her were up for re-election and “yes” they won.
Chairman Latham also wanted to thank Frank Preston, who retired as Road Commissioner, Tom Burt, Treasurer, who is still with us, Jerry Pruett, Boat Lockup Commissioner, and Ken Percival who maintains our Deerhaven website.
Chairman Latham also wanted to thank all of the residents who volunteer for work when needed and for knowing of someone who can do the work if the volunteers cannot.
Chaiman Latham also thanked Martha Duffin for sending out emails when we have emergencies such as water shutoffs, etc. and other information.
Chairman Latham then announced the following yearly accomplishments:
New ceiling fans have been purchased for the pool and will have a timer on them so that they will not be left on overnight and will be installed next month.
Key cards will be installed next month for the pool & boat ramp.
She announced that they are working on areas for cleanup, mainly the debris at the two water crossings which can cause flooding. They did have two weekends where volunteers cleared up areas in the park and pool area.
We have made progress regarding our lot clearing, which is a continued effort for everyone.
The letter from Chief Fiero was emailed to everyone and is on the website. It states the requirements needed to meet our fire codes contract with Horseshoe Bay, keeping lots clear of debris, etc. ; the fire contract was renewed for 2015.
The burn pile is NO LONGER, it has been cleaned up and is not to be used.
An Architecture committee was appointed and all guidelines have been put on the Website. If you have a project you want to do, please check the website and follow those guidelines for permits, etc. and then submit it to the Architecture Committee for approval.
She also stated that we have several news homes that are in process of being built as well as boat houses and major additions. We have contracted with a lawyer for issues that may arise.
A couple of stop signs have been installed with reflectors.
Entryways were repaired and widened.
Currently they are working on clearing up areas behind the tennis courts.
Putting in play penalties for violations of our Restrictions. Initially we would file a notification notice of a violation with the County against the property owner for failure to comply with our Restrictions after notice, this could be for lots, boat storage, and trailers, etc.
Chairman Latham then informed those in attendance that Quint Pincelli is selling tickets to a barbeque fundraiser for the Boy Scouts 301 in Llano. The fundraiser will be June 6 right after the downtown parade at the Town Square. Tickets are 9 dollars, however if you can’t attend, donations will be accepted.
Chairman Latham then informed those in attendance that Diane Wuest who will be selling “Note Cards” for the Bluehaven Foundation Fund” and informed everyone that the Foundation makes a “beautification projects donation” to Deerhaven every year.
4. Treasurers Report (Tom Burt)
Tom stated that he had had a graduation of his grandson in Austin is why he missed the morning meting. Tom gave his report to those in attendance regarding current funds, expenditures, and revenues received as of May 30, 2015.
5. WCID Report (Jim Maughan)
Jim wanted to acknowledge and thank all of the Board members, Tim Dikes, Milton Dietert, Jeff Rudenstein, and Ralph Hendricks. Jim also thanked Tom and Mary Armagost for all of their help.
James then informed those in attendance that the good news this year is that they had gotten their bids back, two bids for the construction of the water project, one under budget and one over budget. Jim stated that our engineering firm is reviewing them and will submit their recommendation to us by June 13th, at which time the Board will award a contract. The bids that came in were for a 150 day completion for our new water lines.
6. Road Commissioner Report (Randy Delmastro)
Drainage on the sides of the roads is not compatible with roads we presently have. Due to the heavy recent rains we are showing washouts in some areas and eroding is beginning to wash under the roads in several areas. Road maintenance needs to be addressed. Randy stated that some items need to be addressed now, others we may be able to wait until the water line construction is completed.
7. Architectural Chairman Report (Renea Latham)
Chairman Latham stated that this had been covered in her previous report, new homes going up, lots being sold, etc.
A motion was made by Director Pincelli and seconded by Director Worley to adjourn. The motion carried unanimously
A wonderful dinner followed and we want to thank Mark and his family and Randy and Robyn Delmastro for all the preparation and serving and for all of those who helped with the cleanup.
Secretary of the Deerhaven POA