MINUTES OF DEERHAVEN WCID MEETING
Saturday, October 26, 2013 at 9:00 A.M.– Blue Lake Clubhouse
A special meeting of the Board of Directors of the Deerhaven Water Control and Improvement District was held on the 26th day of October 2013 at 9:00 a.m., at the Blue Lake Clubhouse, 214 W. Bluebonnet Road, Horseshoe Bay, Llano County, Texas. Notices of the time, place and the subject of the meeting, and the actions to be taken at the meeting, were posted at the places and for the time required by the laws of the State of Texas.
IN ATTENDANCE:
James Maughan
Milton Dietert
Jeff Rudenstein
Tim Dykes
Mary Armagost – acting secretary
Also in attendance was Tom Armagost.
1. Director Maughan called the meeting to order at 9:05 A.M. with a quorum of directors present, as indicated above.
2. The first order of business was to approve the minutes from the September 7, 2013 Board meeting. A motion was made by Director Rudenstein and seconded by Director Dietert to approve the minutes. The motion carried unanimously.
3. The next order of business was to approve payment of invoices and bills. An invoice from Llano County Central Appraisal District in the amount of $2,475.00. A motion was made by Director Rudenstein and seconded by Director Dietert authorizing payment of this bill. The motion carried unanimously and Tom Armagost informed the Board that payment is made quarterly.
4. The next order of business was to approve revised Budget Resolution 13-1026-01. The revised budget included a budget for water accounts. A motion was made by Director Rudenstein and seconded by Director Dykes to approve this Budget Resolution. The motion carried unanimously.
5. The next order of business was discuss/approve Horseshoe Bay fire contract for period 11-1-13 through 10-30-14. Tom informed the Board that it had gone up from 9 ½ cents to 10 cents of appraised values. A motion was made by Director Dietert and seconded by Director Dykes to approve this contract. The motion carried unanimously.
6. The next order of business was discuss/approve TCEQ annual report for Fiscal Year ended 9-30-13. Tom provided the Board with the TCEQ Annual Financial Report. A motion was made by Director Rudenstein and seconded by Tim Dykes approving submission to the TCEQ. The motion carried unanimously.
7. The next order of business was to authorize Singleton/Clark & Co. to conduct audit for Fiscal Year Ended 9-30-13. A motion was made by Director Dykes and seconded by Director Dietert authorizing Singleton/Clark & Co. to conduct this audit, the motion carried unanimously.
8. Discuss/action taken regarding the land surveying and geotechnical expenses.
A discussion followed regardidng using existing funds for geotechnical work (probably 8-10 spots). David Fusilier submitted a draft contract for a surveyor. David was to retain a surveyor.
9. Discussion on where/what we need for a construction lay down yard.
The Board discussed the best place to have this is on lots #349 & #350 as there is power available there if needed.
10. Such other matters to come before the board.
There was a lengthy discussion regarding recent documents received for the final closing of the loan, however no action was taken at this time.
11. The next order of business was to adjourn. A motion was made by Director Rudenstein and seconded by Director Dietert to adjourn. The motion carried unanimously.
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Jeff Rudenstein, Secretary