MINUTES OF DEERHAVEN WCID MEETING
Friday, July 27, 2012 at 4:00 P.M.– Blue Lake Clubhouse
A special meeting of the Board of Directors of the Deerhaven Water Control and Improvement District was held on the 27th day of July 2012 at 4:00 p.m., at the Blue Lake Clubhouse, 214 W. Bluebonnet Road, Horseshoe Bay, Llano County, Texas. Notices of the time, place and the subject of the meeting, and the actions to be taken at the meeting, were posted at the places and for the time required by the laws of the State of Texas.
IN ATTENDANCE:
Joe Becraft
Jeff Rudenstein
Milton Dietert
James Maughan
Mary Armagost – acting secretary
Ralph Hendricks
Also in attendance were Tom Armagost and John Barganski, Financial Advisor.
Director Becraft called the meeting to order at 4:00 P.M. with a quorum of directors present, as indicated above.
1. The first order of business was to approve the minutes from the July 6, 2012 Board meeting. A motion was made by Director Rudenstein and seconded by Director Maughan to approve the minutes. The motion carried unanimously.
2. The next order of business was to approve payment of invoices and bills. The only invoice needing approval was to Attorney Corbett in the amount of $560. A motion was made by Director Rudenstein and seconded by Director Maughan authorizing payment of this invoice. The motion carried unanimously.
3. The next order of business was John Barganski, Financial Advisor: Discuss loan application with TWDB & procedure for funding and repayment.
There was a very lengthy discussion regarding, the loan application (how much did the Board feel was necessary to cover costs for completing the project, issue of bonds, how funds would be drawn down, all at once or a draw down as needed and repayment schedule and amounts). There was a lengthy discussion regarding these items as the Board felt that the tax rate should be held at 12.2 cents per $100 valuation. Two figures were discussed in the bond amount, $1,350,000 or $1,250,000. A motion was made by Director Hendricks and seconded by Director Maughan to authorize the $1,250,000 amount. The motion carried however Director Dietert voted against it as he strongly felt it should have remained at the $1,350,000 which had been originally presented to the people.
4. Discussion and action regarding approval of revised preliminary engineering report for proposed water system improvements, including cost estimates associated therewith.
The Board discussed the preliminary engineering report and felt that there were no significant changes that should concern them at this time.
5. The next order of business was to Adopt Order Calling Election for November 6, 2012 for approval of the issuance of bonds and the levy of taxes for water line improvements and costs.
A motion was made by Director Rudenstein and seconded by Director Hendricks to call the election for the approval of the bonds and to Directors.
6. The next order of business was to approve agreements with Llano County for election services and to conduct a joint election.
A motion was made by Director Maughan and seconded by Director Rudenstein to approve the contract with Llano County, the motion carried unanimously.
7. The next order of business was to authorize preparation and filing of Voting Rights Act submission for November 6, 2012 election.
The Board was advised thatTom Pollan will prepare and submit this to the U.S. Department of Justice. A motion was made by Director Hendricks and seconded by Director Rudenstein authorizing Tom Pollan to do this, the motion carried unanimously.
8. The next order of business was to such other action as may be necessary to proceed with November 6, 2012 election however there was nothing to discuss at this time.
9. The next order of business was discussion of proposed budget for FY 2012-13. Tom Armagost presented the Board with a proposed budget and discussion followed however no action/changes will be taken until after the hearing.
10. The next order of business was to discuss and propose tax rate for 2012-13: Set date for tax hearing, authorize publication of hearing notice.
A motion was made by Director Rudenstein and seconded by Director Maughan to keep the tax rate the same at 14 ½ cents. The motion carried unanimously.
A motion was made by Director Hendricks and seconded by Director Maughan setting the date on time of the hearing on the proposed tax rate on September 7, 2012 at 4:00 p.m. and authorizing the publication of the tax hearing notice in the Llano County News.
The motion carried unanimously.
11. The next order of business was discussion and action regarding proposed water services with the City of Horseshoe Bay, Texas.
There was a lengthy discussion regarding this item. Director Hendricks informed The Board that he had met with Stan Farmer as requested by the Board at the last meeting and that Horseshoe Bay is not going to make any additional changes to the latest contract presented to the WCID. Director Hendricks did state that it is his understanding that the latest contract is to be presented to the Horseshoe Bay Council meeting on August 28th and anyone who can attend, should attend because if the contract is approved, the Mayor will sign after the meeting. A motion was made Director Maughan and seconded by Director Rudenstein to approve this contract. The motion carried by a vote of 4 in favor and a no vote by Director Becraft .
12. The next order of business was “such other matters as may come before the Board – comments from guests” however there were none.
13. The next order of business was to adjourn. A motion was made by Director Rudenstein and seconded by Director Dietert to adjourn. The motion carried unanimously.
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Jeff Rudenstein, Secretary