MINUTES OF DEERHAVEN WCID MEETING
Saturday, July 27, 2013 – 9:00 A.M. – Blue Lake Clubhouse
A special meeting of the Board of Directors of the Deerhaven Water Control and Improvement District was held on the 27th day of July 2013 at 9:00 A.M., at the Blue Lake Clubhouse, 214 W. Bluebonnet Road, Horseshoe Bay, Llano County, Texas. Notices of the time, place and the subject of the meeting, and the actions to be taken at the meeting, were posted at the places and for the time required by the laws of the State of Texas.
IN ATTENDANCE
Director James Maughan
Director Milton Dietert
Director Tim Dykes
Director Ralph Hendrick
Director Jeff Rudenstein
Mary Armagost – acting secretary
Also in attendance was General Manager, Tom Armagost.
President Maughan called the meeting to order with a quorum of directors present, as indicated above at 9:00 a.m.
The first order of business was to approve the minutes from the May 11, 2013 meeting. A motion was made by Director Rudenstein and seconded by Director Dietert approving these minutes. The motion carried unanimously.
The next order of business was to approve bills and invoices. There were none.
The next order of business was to Discuss/approve the audit report. Tom informed the Board that the auditor felt that in the future the Board should tighten up on internal controls, possibly start updating budgets quarterly. A motion was made by Director Rudenstein and seconded by Director Dietert to approve the audit report. The motion carried unanimously.
The next order of business was to discuss/approve revision to current budget. Tom reported to the Board that the legal fees should be reduced and shift that amount to cover the audit fees; therefore there was no overall change in the budget. A motion was made by Director Dykes and seconded by Director Rudenstein to approve this revision to the current budget. The motion carried unanimously.
The next order of business was to discuss/approve water account budget. Tom reported to the Board items that had incurred since the last meeting: replacement of the master meter & pressure reduction valve and flushing of the lines to obtain better water pressure for the community. Tom stated that information has not been received back regarding the filters at the Becrafts. A motion was made by Director Hendricks and seconded by Director Dietert to approve the water account budget. The motion carried unanimously.
The next order of business was Discussion of proposed budget FY 2013-2014.
Tom presented the Board with a worksheet to establish the proposed budget for the next fiscal year.
A motion was made by Director Dietert and seconded by Director Rudenstein to approve this budget as presented. The motion carried unanimously.
The next order of business was to Discuss and propose the tax rate for 2013-14; Set date for tax hearing, authorize publication of hearing notice. Using the worksheet stated the above, the Board reviewed current expenses, and expenses they felt would be incurred once the Bond issue is passed. After much discussion a motion was made by Director Rudenstein and seconded by Director Dietert that the tax rate should be set at 22.9 cents per $100 appraised value, the publication date for the hearing would August 28th and the actual hearing date would be set for September 7th. The motion carried unanimously.
There being no further business to come before the Board a motion was made by Director Dietert and seconded by Director Dykes to adjourn. The motion carried unanimously.
______________________________
Jeff Rudenstein, Secretary