DEERHAVEN PROPERTY OWNERS ASSOCIATION SPECIAL BOARD MEETING MINUTES
BLUE LAKE COMMUNITY CENTER
214 W BLUEBONNET ROAD, HORSESHOE BAY, TEXAS 78657
WEDNESDAY, AUGUST 11, 2021 5:30 P.M.
- Certification of Quorum
Meeting called to order by Gabe Pincelli at 5:32 PM.
Directors present: David Wuest, Jimmy Springfield. Dale Read, Terry Calloway, Gabe Pincelli, via Zoom call: Paul Rossbach, Albert LaCasse
Also, in attendance: Joanne Severn – Secretary, Pam Hutchins – Treasurer, Deerhaven POA members
- Review/Approval of July 10, 2021 Board Meeting Minutes
Jimmy motioned for approval and Dale seconded. Motion unanimously passed
- Open positions discussion/plan (Chairman, President, VP, ACC committee/chairman with new SB1588 changes as well)
Paul opened the discussion that these positions needed to be filled. David suggested that Directors can take on the roles of President, Vice President and Chairman. He also indicated that Directors should be assigned different roles such as Road Commissioner, Park Commissioner, Enforcement, Boat Lock-up and ACC board needs to be by non-board members per the recent passage of SB 1588 effective Sept. 1, 2021 indicating that a member of a Board of Directors of a POA/HOA cannot serve on this committee.
Gabe indicated he would serve as President and David would serve as Vice President. No other Director volunteered for Chairman position.
Jimmy made a motion to have Gabe serve as President. David seconded. Motion unanimously passed
Gabe made a motion to have David serve as Vice President. Albert seconded. Motion unanimously passed
- ACC items (current projects and board actions/letters, compliance officer plans, etc)
Dale reported nothing new came in.
209 Deerhaven Dr is nearly complete and will be in compliance.
- TPC 1588 changes and Deerhaven plans
Pamela reported that she sent this new law to our attorney for review. We need non-board members to serve on ACC board. We had 3 volunteers at this meeting. Jim Maughan, Bobbie, and David Cotner A letter needs to be prepared to solicit more volunteers from property owners. David will draft and send it to Board members for review.
- Maintenance: Mowing/Park/Lot Clearing/Low water crossing
David Cotner was a lot of help in finding someone to do the electrical work at the pool/barn area.
Gabe made a motion to pay for Roger Cummings for up to $350 for his time to come out and look at the electrical problem Dale seconded. Motion unanimously passed
Tennis/Pickle Ball court – David Ortega indicated that 2nd contractor from Horseshoe Bay is not responding. If we do not have another contractor b the next Board meeting on September 18, 2021 then we will have to talk about refunding the donations for this project. Gabe will draft a letter with an update to property owners.
David Cotner volunteers to spray the weeds at the tennis court.
Mowing – we need to have a contract in place and requirements for the mowing which should include the park, 3 entries. If we want them to pull dead plants we need to include this as well. The draft contract for the current mower will be sent to all Directors for their review.
Tazmin a property owner has requested that the Board approve the lot clearing she has done and once approved then she will pay her contractor. This is due to the letter that the President sent her a year ago about getting the lots cleared. David will take pictures of the lot and report back to the Board.
Low Water Crossing – This cannot be fixed until the water stops flowing over the road. Then is will be scheduled to be fixed with a new contractor. A property owner asked if a bridge could be installed. David will ask Peter Jones about this idea/request.
- Budget discussion
Pamela reviewed the budget. (budget is posted on the Deerhaven website).
Painting the Pavillion was done over 4 years ago for $10,500. Dale will look at getting a painting bid.
Pam will get pricing on how much it will cost to digitize our documents in the storage room from PAMCO.
Directors will review the Budget and vote at next Board Meeting
- Ratification of Business transacted electronically per Article VI, Section 7 since last meeting
- July 28, 2021 – The Board approved the expenditure of $1500 for law firm help with SB1588 TPC changes.
- Meeting adjourned at 7:25 p.m. by motion by Dale. Jimmy seconded. Motion unanimously passed.