DEERHAVEN PROPERTY OWNERS ASSOCIATION
BOARD OF DIRECTORS MEETING
SATURDAY, September 27, 2014– 9:00 A.M. – BLUE LAKE CLUBHOUSE
Renea Latham, Chairman
Randy Delmastro, Director
Mark Malcom, Director
Pam Hutchins, Director
Gabe Pincelli, Director
Bennett Worley, Director
Tracy Schiemenz, Architectural Chairman
Jerry Pruett, Lock-up Commisioner
Mary Armagost, Secretary
Sandi Becraft, Director & VP and Road Commissioner Frank Preston were unable to attend.
The following were also in attendance: WCID President James Maughan, Jeff Rudenstein, Dee Olsen, and Bob Duffin.
1. Chairman Latham called the meeting to order at 9:00 A.M.
2. Approval of Minutes from Board of Director’s meeting July 26, 2014.
A motion was made by Director Malcom & seconded by Director Hutchins to approve these minutes, the motion carried unanimously.
3. Chairman of the Board Report (Chairman Renea Latham)
Chairman Latham’s report to the Board included proposed installation of three stop Signs, along with a catalog for possible cost; this was tabled until the cost could be clarified.
Chairman Latham also reported that letters had also been sent to homeowners/lot owners regarding clearing of lots and possible fines for non-compliance.
4. Treasurer’s Report (Tom Burt)
Tom presented the Board with the Statement of Accounts for the period of 7-01-14 through 9-25-14. A copy of this statement becomes a part of these minutes. A motion was made by Director Malcom and seconded by Director Pincelli to approve this report. The motion carried unanimously.
At this time Director Hutchins presented the Board with the Audit Report for the year ending June 30, 2014 that she and Dee Olsen had completed. A motion was made by Director Worley and seconded by Director Malcom to approve this report. The motion carried unanimously.
5. WCID Report (James Maughan, President)
James gave the Board & those in attendance an update on current scheduled beginning and completion dates for our new water lines; however he did state that these dates could change.
6. Park/Landscaping Report (Sandi Becraft) Due to the absence of Director Becraft, Chairman Latham gave this report.
a. Discuss/action taken regarding replacing the fans at the pool with outdoor fans and putting a timer on them. A lengthy discussion followed regarding this item, however the only action taken at this time was to look into the cost/having the best type of fan/installation of the fans by a licensed electrician, Jerry volunteered to get a bid for this.
b. Water proof the boat dock. No action was taken regarding this item, however a day may be set for volunteers to handle this job along with cleanup of flower beds, and other items as needed.
c. Discuss/action taken regarding the completion of the boat ramp. No action was taken at this time.
7. Road Commissioner Report:
No report other than what was discussed earlier in the meeting.
8. Boat Lockup Report(Jerry Pruett)
Jerry report that he has had once space become available in the lockup.
9. Architectural Report (Tracy Schiemenz)
Tracy updated the Board on items in the neighborhood, however no action was necessary on these items at this time.
10. New Business:
a. Discussion/action taken regarding reconsideration by the Board for an individual to bring 500 sq. ft. antique house into Deerhaven and adding more to it on a lot located on Sunnypoint. Chairman Latham stated that since our Restrictions do not allow this the individual has been notified that it will not be allowed.
11. Comments or questions from residents/guests in attendance.
A suggestion was made in regards to the installation of reflectors at our four entrances now that they have been widened. Chairman Latham stated that they would look into the cost for this installation when they review the cost of the stop signs, all felt that this was a good idea.
Chairman Latham then requested that the Board adjourn to an Executive Meeting.
A motion was made by Director Malcom and seconded by Director Delmastro to adjourn. The motion carried unanimously.
Secretary, Deerhaven POA