DEERHAVEN PROPERTY OWNERS ASSOCIATION
BOARD OF DIRECTORS MEETING
SATURDAY, July 13, 2013 – 9:00 A.M. – BLUE LAKE CLUBHOUSE
Renea Latham, Chairman Tom Burt, Treasurer
Diane Dietert, Director Mary Armagost, Secretary
Randy Delmastro, Director Frank Preston, Road Commissioner
Mark Malcom, Director Jerry Pruett, Lock-up Commissioner
Pam Hutchins, Director
Sandi Becraft, Director/Vice President
The following were also in attendance: Rita & Frank Preston, Jim Maughan, Dee Olsen & Jim Westbrook, Joe Becraft, Mike & Ana Maria Cameron, Milton Dietert, Arlene Wieland, Tina Strong, Pam & Dwight Vandervort, Eldon Tarver, Bob Duffin, Lois Burgess & Warren, and Michael Walsh.
1. Chairman Latham called the meeting to order at 9:10 A.M.
2. The first order of business was approval of minutes from the Board of Director’s meeting, Executive Meeting and General Meeting held on June 22, 2013. A motion was made by Director Malcom and seconded by Director Delmastro to approve these minutes, the motion carried unanimously.
3. The next order of business was to set the Budget for the coming year. Treasurer Burt furnished the Board with his proposed budget for the coming year, a copy of this becomes a part of these minutes. Treasurer Burt stated that $25,000 had been generated during the past year.
4. The next order of business was to schedule the meeting dates for the next year in September, November, February, April, June & July. A motion was made by Director Malcom and seconded by Director to set the dates as follows:
September 14, November 16, February 15, April 12, June 14, July 26.
The motion carried unanimously.
The next order of business was to select an audit committee.
Chairman Latham informed the Board that Director Hutchins and Nelda Hendricks had volunteered to do the audit this year. A motion was made by Director Delmastro and seconded by Director Dietert to approve the audit committee. The motion carried unanimously.
5. The next order of business was to discuss/action taken regarding usage of park facilities.
Each person who wished to speak signed in at the door – their name, and what they would like to discuss.
The first speaker was Eldon Tarver. He wanted to discuss the park facilities, mainly the sign at the boat dock which states 8 hours a boat can be moored and it should read 48 hours per previous Board approval. The second item was for the extension of the boat ramp. Since the lake is not going to be lowered due to the drought, those with extra long boats have difficulty removing their boats; it takes more than 20’ to get out. The Board agreed to look into this matter & Jerry Pruett felt that putting extra concrete blocks at the end would help; he will get back to the Board regarding this matter.
The next person to speak was Pam Vandervort; she stated that she and her husband own two homes on Matern Drive as rental properties. She indicated that they endeavor to keep the homes in good condition and rent them to responsible individuals. She feels like that as long as the renters abide by the rules they should be entitled to use the facilities. She went through some history on the proposed Deerhaven Restriction changes and why they went to an attorney for guidance. She stated that she was told there was a liability issue with renters using the facilities and that their attorney told them the liability issue doesn’t apply. She also stated that they have an opinion from their attorney that the restrictions can only be amended with 67% of eligible voters voting yes to change them. She said they want to be good citizens and neighbors and went into the background of why they formed their Deerhaven Property Owner’s Coalition. She was reminded that we are a POA (Property Owners Association – homeowners & lot owners). Mrs. Vandervort then brought up the recent voting results on Restrictions/Bylaws and why the Restrictions didn’t pass. She was reminded that a letter was sent out to all homeowners/lot owners from the Board explaining why the By-Laws passed and the Restrictions didn’t. She also mentioned Secretary Armagost and how she gave the keys to their renters. Secretary Armagost responded with “if I hadn’t gotten your permission to give these keys to your renters and gave them directly to you, would you have given the keys to them anyway”?, this way we at least knew who had the keys. There was no response from Mrs. Vandervort.
Mr. Vandervort was the next person to speak. He mentioned similar things including talking about the liability issue and that is his understanding that a POA’s liability is limited to cash on hand. He also mentioned that the Blue Lake POA has liability coverage that has lower limits than the Deerhaven POA liability coverage, and he went over most of the same things his wife had covered.
Director Dietert responded to comments made by Mr. & Mrs. Vandervort, saying that the Deerhaven Restrictions have, from the inception of the POA, cited that the only persons who are authorized use of the park facilities are “property owners, their family members and guests”. Renters are not included in the categories. It was the Board’s intention, when wording the proposed Restrictions (that did not pass), to include renters as legitimate users of the pool and other park amenities. Since renters are (usually) not property owners or members of property owners’ families, the only category allowed under the Restrictions is that of “guests”.
Further, on the subject of the “67% of allocated votes” that Mr. & Mrs. Vandervort claim is needed to amend the Restrictions, Director Dietert responded that both the attorney for the POA and the attorney for the Coalition members agree that in order to amend the Deerhaven Restrictions, only 50% plus one of the allocated votes are needed, not 67%.
Chairman Latham then closed the discussion.
One of our long-time residents Dee Olsen then requested to be allowed to speak. The following is what she stated:
I have been a property owner for 45 years and a full time resident for 43 years and I think the Board has done a great job in the past and fully expect them to continue doing a great job in the future. Also I am sure they have the support of the community. She then asked that her name be removed from the Coalition’s mailing list because I do not support “The Coalition”.
Another resident, Rita Preston, asked to be allowed to speak. The following is what she stated:
Mrs. Preston stated that she wanted to speak as she felt the “Coalition” was defrauding the character of the people on the Board and all that they have done for our community, it seems your only concern is how you feel your renters are being treated. She also stated that they seemed not to value the Board’s opinions on how things are done and that they should not be throwing in things that didn’t belong in their talk and that the Board was looking out for the “Community” and no one is perfect. She also stated that the Board would like our community to grow and have the money to improve our community as much as anyone, you aren’t happy because you aren’t getting your way. You need to treat the Board as equals, not your enemy.
There being no further business to come before the Board, Chairman Latham advised those present that they will take into consideration the things presented to them and upon advice from their attorney when he returns from vacation, they will be notified of their final decision.
A motion was then made by Director Malcom and seconded by Director Delmastro to adjourn the meeting. The motion carried unanimously.
Respectfully submitted by,
Secretary, Deerhaven POA