DEERHAVEN PROPERTY OWNERS ASSOCIATION BOARD OF DIRECTORS MEETING
SATURDAY, November 14, 2015 – 9:00 A.M. – BLUE LAKE CLUBHOUSE
Sandi Becraft – Director/Vice President
Randy DelMastro – Director and Road Commissioner
Pam Hutchins – Director
Linda Cowden – Director
Gabe Pincelli – Director
Bennett Worley – Director
Tom Burt – Treasurer
Jerry Pruett – Boat Lockup Commissioner
NOT IN ATTENDANCE:
Renea Latham – Chairman
GUESTS IN THE GALLERY:
Jim Maugham – WCID, Mary Armagost
1. The meeting was called to order by Sandi Becraft at 9:00 a.m.
2. Motion for approval of Minutes from the Board of Directors meeting and General Meeting on September 19, 2015.
The following changes were made to the Minutes:
a.) The Board of Directors of the Deerhaven POA were invited to the Potluck on Oct. 16th to say goodbye to the outgoing Fire Chief not all the residents of Deerhaven.
b.) Linda Cowden provided the umbrellas for the pool; the POA provided the fans.
A motion to approve with changes was made by Linda Cowden and seconded by Gabe Pincelli. Motion passed.
3. CHAIRMAN OF THE BOARD REPORT – by Sandi Becraft
a) Pool and boat ramp key pads have been delayed; only one key is available for the pool and Sandi Becraft has it.
How key fobs are to be handed out was discussed: suggested that days and times will be posted on the website for homeowners to pick up and will be announced as soon as the key pads are completed. At this time, the keys the homeowners have to the boat ramp will work.
b) The Deerhaven Christmas party has been scheduled for December 5th at 6:00 p.m. at the Blue Lake Clubhouse.
c) New street signs are being reviewed and a homeowner has offered to assist with the costs. Signs similar to those used in Horseshoe Bay are being considered. Additional information will be presented as it becomes available.
4. ARCHITECTURE REPORT – by Gabe Pincelli
a) Re-submission of a boathouse plan was made by the Scroggin’s; since they are identical to the previous plan the variance that was approved still applies.
5. TREASURER’S REPORT AND AUDIT REPORT – by Tom Burt.
Motion to approve the Treasurer’s report and the Audit Report was made by Bennett Worley and seconded by Linda Cowden. Motion passed.
6. REPORT on “Children at Play” SIGNS – by Pam Hutchins
a) Nothing new has been done on the “Children at Play” signs. We are waiting to see what will be done with the street signs and speed limit signs so that all signs can be ordered at the
same time to help defray shipping costs.
b) There will be three or four speed limit signs (20 MPH).
7. WCID REPORT – by Jim Maugham
a) Construction is on schedule.
b) Work is being done at a cost less than anticipated which allows for additional lines to be completed.
c) Pressure tests were done with the old tie-ins and will be done as the new tie-ins are completed. Suggest homeowners (at their expense) put in a water pressure relief/reducing valve if the pressure is high or there are other problems (leaks or running toilets).
d) A note will be sent out within the next few weeks notifying homeowners that water rates will be going up.
e) Road cuts will be repaired by the Contractor to bring them back to the condition they were in prior to the start of work.
f) Actual road improvements will be looked at after all of the work is completed.
8. PARK/LANDSCAPING REPORT – by Sandi Becraft
a) Looking for a “Park Commissioner”, either a volunteer or someone who is hired to do the work.
b) The flower beds were cleaned and was done in such a way as to help minimize bees, snakes, fire ants and dropped petals.
c) Furniture was put up.
9. ROAD COMMISSIONER REPORT – Randy DelMastro
a) Road repair has no budget. Perhaps the repair work the WCID contractor is responsible for and the road repair the POA needs to do can be put out to bid at the same time.
b) Will search what the County might do for us to help bring the roads up to better standards. Also, will find out what the requirements are for the roads to meet County standards so that when completed, the County would take over all future maintenance and improvements for our roads.
10. BOAT LOCKUP COMMISSIONER REPORT – by Jerry Pruett
a) One space is open.
11. STATEMENTS BY HOMEOWNERS IN ATTENDANCE
Concerns about speed limit. Would like speed bumps to be considered. (Put on Agenda for next meeting).
12. MOTION TO ADJOURN
Motion to adjourn made by Randy DelMastro and seconded by Linda Cowden. Meeting was adjourned.
The next scheduled Board of Directors Meeting is February 27th, 2016 at 9:00 a.m. in the Blue Lake Clubhouse.
Shirleen Bonacci, Assistant Secretary