DEERHAVEN PROPERTY OWNERS ASSOCIATION BOARD OF DIRECTORS MEETING
SATURDAY JULY 13, 2019 9:00 A.M. BLUE LAKE GOLF CLUB CLUBHOUSE
214 W BLUEBONNET ROAD, HORSESHOE BAY, TEXAS 78657
Call to Order
The meeting was called to order by Jerry Pruett at 9:00 a.m.
- Certification of Quorum
Directors present: Jerry Pruett, David Wuest, Paul Rossbach, Brian Stone, Pam Hutchins and Gabe Pincelli.
Jim Maughan was not present.
Also present was President, Cat Clanton; Vice President, Sandy BeCraft; Secretary, Joanne Severn.
- Appointment of Secretary
Joanne Severn appointed as Secretary for the meeting.
- Approval of Minutes
Brian moved approval of the minutes of the April 27, 2019 Board Meeting. Pam seconded motion, and the motion unanimously passed.
- Property Owner’s Forum
There was no resident who had requested to speak during the property owners’ forum.
- Election of Chairman of the Board
Jerry indicated that we need a new chairman. He has chaired the last 2 years and he had approached Brian Stone to be the new Chairman. Brian said he was interested in the position.
Paul made the motion for Brian Stone to be the new Chairman. Gabe seconded the motion, and the motion unanimously passed.
- Election of Secretary
Gabe made a motion to appoint Joanne Severn as Secretary. Paul seconded the motion, and the motion unanimously passed.
- Chairman’s Report
Jerry discussed the boat lock up this past July went up to $300. The Fee last year was $200 and he indicated that 5 units have been removed due to the increase to $300. There was discussion regarding this fee and the reason for the increase. It was stated that the increase was for another POA revenue stream.
Jerry mentioned that he wants another director to be the Boat Lock Up Chair. Jerry made a motion to have Paul as the new Boat Lock Up Chair. Gabe seconded the motion, and the motion unanimously passed.
There was discussion of possible changes to the fee for the Boat Lock up. It was decided to further research the Boat Lock Up fee and discuss at next meeting.
POA Meeting dates for 2019/2020:-
- Saturday, September 21, 2019 at 9:00 a.m.
- Saturday, November 23, 2019 at 9:00 a.m.
- Saturday, February 22, 2020 at 9:00 a.m.
- Saturday, June 6, 2020 at 9:00 a.m.
David made the motion to approve the POA Meetings dates for 2019/2020. Gabe seconded the motion, and the motion unanimously passed.
- Presidents report
Cat provided the following update on lot clearing:
20 lots need to be cleared and registered letters need to be sent out. She asked the board what action they would like to take regarding these notices.
Sandy recommended to send a ‘kind letter’ to have property owner mow/trim. Then Cat suggested that an email be sent instead of a hard copy letter. If property owner does not comply then a certified letter will be sent out.
Sandy will send draft of review of the letter and copy Joanne Severn. An email should be sent out first, then it will be sent to Martha to send out via mass email distribution.
Jerry brought up that there was a pump damaged by Contractors and should they be liable for this damage. There was discussion on whether the Llano County MUD 1 should be the ones who pursue the liability for this damage.
Jerry made a motion to have David become Road Commissioner. Pam Hutchins seconded the motion, and the motion unanimously passed.
Cat indicated there should be a new committee to work on short term rentals (ex. Vacation Rentals By Owner “VRBO”) to clarify the restriction. Cat said the bathroom was trashed over the 4th of July and may have been VRBO guests. Brian will be asking an attorney about the VRBO legality.
Cat asked if we are going to be doing tree trimming. It if is in our right of way then yes. Suggestion was to perhaps get volunteers to help on this project.
- Vice President’s Report
Sandy asked what is the policy of feeding the deer? Should we create a policy? There is no policy about feeding the deer.
- Treasurer’s Report / Review Financial statement
- Pam explained the budget documents that were presented to the Board.
- Pam reviewed the current financial statement.
- Pam updated the board on Accounts Receivable status
- Board discussed to set aside $10,000 for road maintenance. (County provides for labor and POA pays for materials).
- Gabe made a motion to approve of the financial statements. Jerry seconded motion, and the motion unanimously passed.
- Architectural Committee
The architecture committee are Jerry, Gabe, Jim, Jimmy Springfield and Cat.
Jerry indicated that we need someone to do an occupancy certificate. Follow up for Jim to outsource for an occupancy report.
- Restriction and Covenant Violation:
Discussion about a shipping container on property. A letter was sent to owner. Homeowner is asking for an appeal.
Pre-existing – a large limestone wall that there is no permit. Board sent letter to homeowner and they want to respond to the Board. The letter stated a ‘no later than date’ for the response to the Board.
- Boat Lock up
This was discussed during Chairman’s report.
- Park Chairman report
Gabe reported that a fan at pool needed repair.
Agave tree was removed.
Issued a key for a property owner.
No action was taken to purchase chairs at this time.
Tennis Court – suggested that we have a workday to apply patch stuff for cracks.
- Long Term Planning
Nothing to report.
Nothing to report.
- Old Business
Nothing to report.
- Ratification by Board vote of business transacted electronically per Article VI, Section 7 since last meeting:
The board was asked to ratify the approval to remove downed tree from lake/park and downed century / agave plant from entrance. Jerry made the motion to ratify the expenditure for tree removal. Gabe seconded the motion, and the board unanimously voted to approve.
- New Business
Next Meeting – Saturday September 21, 2019 at 9:00 a.m.
Meeting adjourned at 11:48 a.m.