MINUTES OF DEERHAVEN WCID MEETING
Friday, March 2, 2012 at 4:30 P.M.– Blue Lake Clubhouse
A special meeting of the Board of Directors of the Deerhaven Water Control and Improvement District was held on the 2nd day of March 2012 at 4:30 p.m., at the Blue Lake Clubhouse, 214 W. Bluebonnet Road, Horseshoe Bay, Llano County, Texas. Notices of the time, place and the subject of the meeting, and the actions to be taken at the meeting, were posted at the places and for the time required by the laws of the State of Texas.
- Joe Becraft
- Jeff Rudenstein
- Milton Dietert
- James Maughan Mary Armagost – acting secretary
Director Hendricks was unable to attend. Also in attendance was Tom Armagost.
Director Becraft called the meeting to order at 4:30 P.M. with a quorum of directors present, as indicated above.
- The first order of business was to approve the minutes from the January 27, 2012 Board meeting. A motion was made by Director Rudenstein and seconded by Director Dietert to approve the minutes. The motion carried unanimously.
- The next order of business was to approve payment of invoices and bills, however there were none. Tom Armagost requested that the Board approve payment to Sandy Harbor in the amount of $50 along with a thank you for storing the fire truck. A motion was made by Director Dietert and seconded by Director Rudenstein approving this payment. The motion carried unanimously. Tom informed the Board that he had notified the insurance company to cancel the insurance on the truck and refund any unearned premium.
- The next order of business was to approve RESOLUTION NO. 12-0302-01which changes the election date for Directors from May to November. A motion was made by Director Dietert and seconded by Director Rudenstein to approve this RESOLUTION, the motion carried unanimously. Director Becraft stated that all Directors’ terms will be extended until November and Director Dietert stated that in the future all terms would be from November to November.
- The next order of business was to authorize Attorney Corbett to prepare and file Submission Under Section 5, Voting Rights Act. A motion was made by Director Becraft and seconded by Director Dietert authorizing Attorney Corbett to do this. The motion carried unanimously.
- The next order of business was to authorize Tom Armagost to create a Money Market Account with the American Bank and to deposit $60,000 of the monies received from the sale of the fire truck, which was $69,000, to be held until next year until final payment is made on the initial loan for the purchase of the fire truck in the amount of $40,912.61, which includes interest. A motion was made by Director Becraft and seconded by Director Maughan to authorize establishing this account as stated above. The motion carried unanimously.RESOLVED that the American Bank of Texas, N.A. be and hereby is designated as a depository for the funds of this District which my be withdrawn on checks for the payment of monies bearing the following signatures:
Any two (2) of the following are authorized:
- F J Becraft
- Milton Dietert
- Ralph Hendricks
- James Maughan
- Jeff Rudenstein
- The next order of business was to discuss the Financial Report. Tom informed the Board that the only time a Financial Report needs to be reviewed is in November of each year when a formal report is required to be filed with the TCEQ. Tom stated that in visiting with Attorney Corbett recently he was informed that once the WCID revenues exceeds $100,000, then an audit will need to be done. Director Becraft then requested Tom to prepare an updated cash flow report.
- The next order of business was to discuss the fire truck sale. This was covered under Item (5) above. The Board did discuss dissolving the Fire Department, however it was agreed at this time to let it remain dormant.
- Item #8 on the Agenda was covered under Item # 3 above. It was noted that if the two Board members whose terms are up should decide to remain on the Board, then an election would not be necessary, however should either member decides not to remain on the Board, then there is a certain criteria that must be met by each candidate seeking that office.
- The next order of business was to discuss/approve actions relative to Horseshoe Bay’s response, or lack thereof, on the water supply contract. Director Becraft stated that he had not received any current information from Horseshoe Bay, however it is his understanding that the contract had gone to their attorneys three weeks ago.
- The next order of business was to discuss/approve actions relative to the POA’s positions on restrictions and mutual agreement issues however no action was taken until the Board receives information from the Deerhaven POA Board in regards to approval/disapproval of the Financial Agreement submitted to them. Director Rudenstein stated that at the POA’s last meeting that they had basically agreed to the Agreement and Director Dietert stated that the main change is going to be how they are going to structure and assess the dues. A copy of the proposed Amendments to the Deerhaven Restrictions and Covenants was given to the Board members for their review. The Board agreed that a copy of these changes be sent to Attorney Corbett for his review. A motion was made by Director Dietert and seconded by Director Maughan to approve the proposed changes to the Amendment to the Deerhaven Restrictions and Covenants as presented to the Board on this date, and authorized Director Becraft to sign it, however if additional changes are made, then this authorization becomes null & void. The motion carried unanimously.
- The next order of business was to discuss/approve a public information mail out on the water project and soliciting Board member candidates. The Board discussed several items to be included in this letter to all property owners: a) info on our general election date in November, which would include an advisory as to the availability of the Water System Financing Plan which is on the website. b) Director Becraft also stated that a solicitation for possible new Board members as needed should be included in this mail out. Director Dietert informed the Board of new regulations in regards to serving on the Board. Action on this was delayed until after information is received from the POA Board approving/not approving the Agreement. The Board also delayed the mail out soliciting Board candidates until after the POA meeting is held in April. This mail out will be by email and letter to all lot and homeowners.
- The next order of business to discuss monitoring plan-possible reconciliation with Horseshoe Bay. Director Maughan stated that he had emailed Tommy Burton a couple of weeks ago and has not heard back from him so he filed a PIR with the TCEQ and they came back and said they did not have a copy of Horseshoe Bay’s monitoring plan on file. He emailed them back and asked if it was filed with LBJ MUD and they said no. He then filed a PIR with Horseshoe Bay for a copy of theirs. Jeff Koska sent me a copy of theirs but the monitoring locations were on an attachment that they didn’t email him. He has also emailed Jeff Koska and asked him for their sampling locations that they are using however he has not heard back from him at this time. Since our monitoring locations are different than Horseshoe Bay’s, we will need to file an amended plan.
- There were no other matters to come before the Board at this time.
- A tentative date for the next meeting was scheduled for April 20 at 4:30 P.M.
There being no further business to come before the Board a motion was made by Director Dietert and seconded by Director Maughan to adjourn, the motion carried unanimously.
Jeff Rudenstein, Secretary