MINUTES OF DEERHAVEN WCID MEETING
Saturday, August 28, 2021 at 9:00 A.M.
Park Pavilion, 410 Lagoon Loop, Horseshoe Bay, Llano County, Texas
A special meeting of the Board of Directors of the Deerhaven Water Control and Improvement District was held on the 28th day of August, 2021 at 9:A.M. at the Park Pavilion, 410 Lagoon Loop, Horseshoe Bay, Llano County, Texas. Notices of the time, place and the subject of the meeting and the actions to be taken at the meeting were posted at the places and for the time required by the laws of the State of Texas.
Also in attendance was Tom Armagost, General Manager
- President Tim Dykes called the meeting to order at 9:00 A.M. with a quorum of the
- Approve minutes from June 17, 2021 meeting.
After reviewing the minutes, a motion was made by Director Rudenstein and seconded
by Director Becraft to Approve these minutes. The motion carried unanimously.
- Approve bills and invoices:
Tom presented an invoice from McLean & Howard, for the services of Attorney Corbett for his review and revisions to the Inframark contracts. The invoice was in the amount of $1,237.5. After discussion, a motion was made by Director Hendricks and seconded by Director Wuest. The motion carried unanimously.
- Discuss/approve proposed budget for Fiscal Year 2021-2022.
Tom outlined various changes in the previous years budget. He increased the Legal
Fees to $7,000 in anticipation of services relating to the Inframark contact and other matters.
The Audit Fees were increased to $7,875 as a per engagement letter from the auditors.
All other items were in line with the previous budget with the exception of Fire Agreement from the City of Horseshoe Bay which is reduced by approximately $4,500 as per preliminary information he received from the Director of Finance at the city of Horseshoe Bay.
With regard to the Water Account Budget, Tom related to the Board that he has been communicating with Jeff Koska, Utility Director for the City of HSB as to any increase in water rates for the coming year, and he stated the HSB city council was pushing for no increase in rates, but he stated the if there was an increase, it would not exceed 2%., therefore Tom was confident that the current water rates would not be increased. All other expenses remained the same. He did include possible expenses from Inframack, but these expenses would not be incurred until they would begin to manage the water accounts.
After considerable discussion a motion was made by Director Becraft to approve the proposed Budget. Director Rudensten seconded the motion. The motion carried unanimously.
- Discuss and approve proposed tax rate for 2021 and set date for tax hearing
As per outlined on the proposed budget, Tom recommended leaving the tax rate for
2021 at the $0.2049. After discussion a motion way made by Director Rudenstein and
Seconded by Director Wuest to keep the tax rate the same as for 2020 and set September 11 for the Tax Notice Hearing. The motion carried unanimously.
- Discuss/approve Engagement letter from Montemayor Britton Bender PC ., for the
After considerable discussion Director Rudenstein made a motion and seconded by
Director Hendricks to approve the Engagement Letter and annual Audit fee in the
amount of $7,875 The motion carried unanimously.
- Discuss possible expansion of the water lines.
Tom stated at he did not see the urgency of expansion of the water lines at this time as
no one was complaining about the water availability and everything was running very
smooth. He also stated that the old water lines on Matern Dr. and a portion of
Mountain Dr.are not broken, so why fix them.
In reviewing the outline of the existing water lines and proposed new water lines as
provided by Adam Luke, Engineer, Director Dykes is to contact Adam for more
information. No further action was taken at this time.
- Discuss agreement with Inframark.
As Attorney Corbett or Director Dykes have not received a reply as to the suggested
changes in the Agreement by the Attorney no further action was taken at this time.
Director Dykes stated that if he received anything from Inframark he would pass it
onto the Board.
- Discuss possible sale of water distribution system.
Director Dykes stated that he has been communicating with a company that is
interested in purchasing the water distribution system. He also stated that a
representative of the company has made a site visit. At this time no offer has been
received. Tom stated as to whether the outstanding loan with the TWDB would be
assumed by the purchasing company of would they pay it off. No further action was
taken at this time.
- Such other matters as may come before the Board a motion was made by Director
Wuest and seconded by Director Dykes to Adjourn. The motion carried
Jeff Rudenstein Secretary