MINUTES OF DEERHAVEN WCID MEETING
Saturday, September 19th, 2020 at 9 A.M.
Park Pavilion, 410 Lagoon Loop, Horseshoe Bay, Llano County, Texas
A special meeting of the Board of Directors of the Deerhaven Water Control and Improvement District was held on the 19th day of September, 2020 at 9:00 A.M., at the Park Pavilion, 410 Lagoon Loop, Horseshoe Bay, Llano County, Texas. Notices of the time, place and the subject of the meeting, and the actions to be taken at the meeting, were posted at the places and for the time required by the laws of the State of Texas.
IN ATTENDANCE:
Tim Dykes
Ralph Hendricks
Jeff Rudenstein
David Wuest
Joe Becraft
Also present were Tom Armagost, General Manager and Tony Corbett, Attorney.
- Director Dykes called the meeting to order at 9:00 A.M. with a quorum of Directors present, as indicated above.
- The first order of business was to approve the minutes from the August 22, 2020
Board meeting. A motion was made by Director Becraft and seconded by
Director Wuest to approve the minutes. The motion carried unanimously.
- The next order of business was to hold a public hearing on the adoption of the proposed tax rate for 2020 tax year. Armagost informed the Board that he had prepared the notice for the hearing which called for leaving the tax rate the same as the previous year which kept the average home owner taxes below the 8% level. This notice was published in the Llano News on September 2nd. Armagost was informed by Attorney Corbett that this was incorrect and a revised notice was prepared with some corrected data received from the Llano Tax Office. The revised notice required the lowering the tax rate to keep it under the new 3.45% limit. This notice was published on September 9th which required the postponing the Board meeting to September 19th. Furthur discussion of the tax rates is outlined in paragraph 6 below.
President Dykes opened the hearing at 9:02 A.M. As there was no one to speak in favor of the proposed tax rate and no one to speak in opposition of the proposed tax rate therefore the hearing was closed at 9:04 A.M.
- The nest order of business was to approve the bills and invoices.
Armagost presented a bill from the law firm of McLean & Howard in the amount of $220, and two invoices from the Express News in the amount of $240 each for the publication of the hearing notice. A motion was made by Director Rudenstein and seconded by Director Hendricks to approve the invoices presented. The motion carried unanimously.
- The next order of business as to Discuss and Adopt Resolution approving the Budget for
Fiscal Year 2020-2021. After considerable discussion, a motion was made by Director Becraft and seconded by Director Rudenstein to approve adopting Resolution 20-0919-01 approving the Budget as presented. The motion carried unanimously. A copy of the Resolution and Budget is attached to these minutes.
6.. Adopt Order Levying Taxes for 2020 tax year.
Attorney Corbett informed the Board as to whether the District is a “developed” District as opposed to a “developing” district. Corbett stated that because the District has an outstanding loan from the Texas Water Development Board and infrastructure in place for water distribution that the District is a “developed” District. Therefore, the ad valurm tax rates could not be increased more than 3.45% over the prior year tax rates and because the average residence homestead taxable values increased to $411,706 from the previous year average of $356,060 the overall tax rate at to be reduced to 0.2049 cents from the previous year rate of 0.229 cents per $100 valuation. Armagost stated that the M&O tax rate to remain at 0.143 cents and the I&S tax rate be reduced to 0.0619 cents due to the surplus of funds in the Debt Service Account. A motion was made by Director Hendricks and seconded by Director Rudenstein to Adopt the Order Levying Taxes for the 2020 tax year. The motion carried unanimously. A copy of the Order Levying Taxes is attached to these minutes.
- Accept Certification of Unopposed Candidates for November 3, 2020 Director Election
Secretary Rudenstein presented a Certification of Unopposed Candidates for the November 3, 2020 Director Election. Motion was made by Director Becraft and seconded by Director Wuest to approve the Certification. Motion carried unanimously. A copy of the Certification is attached to these minutes.
- Adopt Order of Cancellation relating to November 3, 2020 Director Election.
Motion was made by Director Becraft and seconded by Director Rudenstein to Adopt Order of Cancellation f or the November 3, 2020 Director Election. Motion carried unanimously. A copy of the Order of Cancellation is attached to these minutes.
- Discuss proposals received regarding administrative back up.
Armagost stated that after reviewing the proposal submitted by Inframark that the agreement indicated that they would do water testing but did not indicate submitting the various reports required by the Texas Water Development Board. He felt that further discussion with Inframark was needed. Director Dykes stated the same and would set up a meeting with Inframark to clarify these issues. No further action was taken at this time.
- The next order of business was to discuss/approve engagement letter retaining
Montemayor Britton Bender P.C. to conduct the 2020 audit.
Armagost presented the Board with a proposed from the Accounting Firm as well as the Engagement letter. After discussion the engagement letter was approved by a motion from Director Becraft and seconded by Director Rudensteind and instructed President Dykes to sign the engagement letter. Motion carried unanimously.
- Adjourn:
There being no other business to come before the Board a motion was made by
Director Hendricks and seconded by Director Wuest to adjourn. The motion
carried unanimously.
Jeff Rudenstein
Secretary