MINUTES OF DEERHAVEN WCID MEETING
Saturday, January 30th, 2021 at 9 A.M.
101 Deerhaven Dr., Horseshoe Bay, Llano County, Texas
A special meeting of the Board of Directors of the Deerhaven Water Control and Improvement District was held on the 30th day of January, 2021 at 9:00 A.M., at the Real Estate Office, 101 Deerhaven Dr. Horseshoe Bay, Llano County, Texas. Notices of the time, place and the subject of the meeting, and the actions to be taken at the meeting, were posted at the places and for the time required by the laws of the State of Texas.
Also present was Tom Armagost, General Manager
- Director Dykes called the meeting to order at 9:00 A.M. with a quorum of Directors present, as indicated above.
- The first order of business was to approve the minutes from the September 17, 2020
Board meeting. A motion was made by Director Rudenstein and seconded by
Director Hendricks to approve the minutes. The motion carried unanimously.
- The next order of business was to approve the bills and invoices.
Armagost informed the Board that there we no bills or invoices. Armagost also informed the Board that last November someone hacked into the WCID bank accounts online and tried to add amounts to the General Fund and the Debt Service Fund. This made the bank very nervous and locked Armagost out of accessing the accounts on line. The bank would not remove the lock until better antivirus software was installed. In order to do so Armagost has to download windows 10 as windows 7 is no longer supported. Armagost was unable to install a better antivirus software and had to retain the services of a tech (Tech To Go) person to install Malware ($76.00). His fee was $80.00. As a result of installing Windows 10 the accounting software (Sage 50) was no longer workable. Therefore Armagost had to purchase new software ($531.00) for a total of $687.00. After Malware was installed, the bank removed the lock.
- The next order of business was to approve the annual audited financial statement. After
Considerable discussion a motion was made by Director Becraft and seconded by
Director Rudenstein to approve the audited statement. The motion carried unanimously.
- The next order of business was to approve the renewal of the various insurance policies.
Armagost informed the Board that the renewal is increased by $25.00 for a total of
$3,522. 00. After discussion a motion to approve the renewal was made by Director
Wuest and seconded by Director Dykes. The motion carried unanimously.
- Discuss Inframark proposal.
Director Dykes presented a proposal from Inframark to back up Armagost to process
water meter reading, billing, collections and accounting. After considerable discussion
Director Dykes is to contact Inframark to clarify various issues and return to the Board
with updated proposals. No further action was taken at this time.
- Such other matters as may come before the Board.
There were none.
There being no other business to come before the Board a motion was made by
Director Rudenstein and seconded by Director Wuest to adjourn. The motion