MINUTES OF DEERHAVEN WCID MEETING
Saturday, January 23, 2016, at 9:00 a.m. Real Estate Office, 101 Deerhaven Drive, Horseshoe Bay, Llano County, Texas. A special meeting of the Board of Directors of the Deerhaven Water Control and Improvement District was held on the 23rd day of January, 2016 at 9 A.M. at The Real estate Office, 101 Deerhaven Drive, Horseshoe Bay, Llano County, Texas. Notices of the time, place and the subject of the meeting, and the actions to be taken at the meeting were posted at the places and for the time required by the laws of the State of Texas.
IN ATTENDANCE:
James Maughan
Milton Dietert
Ralph Hendricks
Jeff Rudenstein
Tim Dykes Mary Armagost, acting secretary
Also in attendance was Tom Armagost, General Manager.
1. Director Maughan called the meeting to order at 9:00 a.m. with a quorum of Directors present as stated above.
2. Approve minutes from November 7, 2015 meeting. A motion was made by Director Dietert and seconded by Director Rudenstein to approve these minutes.
The motion carried unanimously.
3. Approve payment of bills and invoices.
Tom presented the Board with invoices from Secure/Vision in the amount of $14,132,60. These invoices were for the two 6” water meters and two 6” PRV’s.
It was agreed that the district purchase these two items in order to maximize the two change orders for additional costs incurred by Nelson Lewis and for the extension of the project on Fawn Ridge Road. These change orders were initially approved at the November meeting. Payment of these invoices will be paid from the Construction Account. A motion was made by Director Rudenstein and seconded by Director Dietert to approve payment of these invoices.
The motion carried unanimously.
4. Discuss/approve annual audit report.
After some discussion a motion was made by Director Dietert and seconded by Director Rudenstein to approve this report.
The motion carried unanimously.
5. Discuss/approve renewal of various insurance policies.
A motion was made by Director Dykes and seconded by Director Rudenstein to approve renewal of the insurance policies as discussed.
The motion carried unanimously.
6. Discuss status of water upgrade project and change orders.
General Manager Armagost presented the Board with this information and informed them that the project is complete except for cleanup in some areas, getting rid of the dumpster and having a final inspection by Naismith Engineering.
7. Discuss status of water loss due to water leak.
General Manager Armagost informed the Board that the amount of the water leaks is not known at this time, it is a little premature. He also stated that daily water usage has gone down.
8. Discuss deeding lots 349/350 to the Deerhaven POA.
It was discussed, however because it isn’t urgent to transfer these lot to the Deerhaven POA no action was taken.
9. Discuss Operator Position.
General Manager Armagost informed the Board that Tim Webb has agreed to accept this position beginning February 1, 2016. A motion was made by Director Dietert and seconded by Director Rudenstein to approve the change in personnel.
The motion carried unanimously.
10. Such other items to come before the Board.
Director Maughan then suggested to the Board that bonuses given to Tim Webb and Tom Armagost for all the time and effort they have given above and beyond on the water line upgrade project. A motion was made by Director Rudenstein and seconded by Director Maughan authorizing these bonuses.
The motion carried unanimously.
11. Adjourn.
A motion was made by Director Dietert and seconded by Director Hendricks to adjourn.
The motion carried.
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Jeff Rudenstein, Secretary