MINUTES OF DEERHAVEN WCID MEETING
Saturday, November 7, 2015 at 9 A.M.
Real Estate Office, 101 Deerhaven Drive, Horseshoe Bay, Llano County, Texas
A special meeting of the Board of Directors of the Deerhaven Water Control and Improvement District was held on the 7th day of November, 2015 at 9:00 A.M., at the Real Estate Office, 101 Deerhaven Drive, Horseshoe Bay, Llano County, Texas. Notices of the time, place and the subject of the meeting, and the actions to be taken at the meeting, were posted at the places and for the time required by the laws of the State of Texas.
IN ATTENDANCE:
James Maughan
Milton Dietert
Ralph Hendricks
Jeff Rudenstein Mary Armagost, acting secretary
Tim Dikes was unable to attend.
Also in attendance were Tom Armagost, General Manager, Tom Brown, (Naismith Engineering) Joe Morris, (Horseshoe Bay Fire chief) and Tim Webb (Inspector)
1. Director Maughan called the meeting to order at 9:00 a.m. with a quorum of Directors present as stated above.
2. Director Maughan welcomed Horseshoe Bay Fire Chief Morris to the meeting and he presented his credentials to the Board and was given an update on the history and current water line project in Deerhaven.
3. Approve minutes from September 12, 2015 meeting.
A motion was made by Director Rudenstein and seconded by Director Dietert to approve these minutes. The motion carried.
4. The next order of business was to discuss/approve payment of bills and invoices, however there were none.
5. Discuss/approve TCEQ annual financial report.
Tom informed the Board that there are no undo surprises and that it needed to be approved and submitted to the TCEQ by November 15th.
A motion was made by Director Dietert and seconded by Director Rudenstein to approve the financial report. The motion carried.
6. Discuss/approve 2015 Tax Roll.
A motion was made by Director Hendricks and seconded by Director Rudenstein to approve the 2015 tax roll. The motion carried.
7. Discuss/take action regarding HSB water rate increase, 15 cents per thousand gallons. New rates effective January 1, 2016.
A motion was made by Director Dietert and seconded by Director Rudenstein to approve this rate increase, the motion carried unanimously.
8. Discuss/take action regarding increasing water rates to Deerhaven customers. The Board felt that with the increase from HSB, they would need to increase the rates in Deerhaven.
A motion was made by Director Dietert and seconded by Director Rudenstein to approve increasing the rates in Dearhaven by approximately 2.67%. The motion carried.
9. Discuss expanding the water line upgrade project.
The Board Discussed different areas of expansion and costs. After considerable discussion, and the contract for phase one was considerable lower than was projected, we have the available funds to extend the project.
It was determined to extend the water lines on Fawn Ridge and install an additional fire hydrant and to extend the water line on Sunnypoint Drive from Mountain Drive to Matern Drive. As these areas were in the initial planning no additional engineering will be required. A change order will be issued by Tom Brown’s office in the amount of $61,122.80 for Fawn Ridge and $79,756.00 for Sunnypoint.
A motion was made by Director Dietert and seconded by Director Rudenstein authorizing the issuance of the change order to extend the water lines as indicated above.
General Manager Armagost informed the Board that he had received an email from Paul Rossbach requesting that a tie-in be installed to his water connection box that he had stubbed in at the time he built the house for future use. There is no meter installed.
After considerable discussion, the Board’s consensus was that no tie-ins are to be installed that do not connect to an existing meter, therefore Mr. Rossbach’s request was denied.
Mr. Rossbach also stated that he needed restoration of the grade for water drainage down the road rather than across the property. He requested that the drainage along road/ditch be restored. Inspector Tim Webb stated that this would be done on completion of the project.
10. Such other matters as may come before the Board.
Tom Armagost also informed the board that a Ms. Sara Sopczynski from the TWDB will be visiting the community on November 19th to do an inspection of the project.
11. Adjourn:
A motion was made by Director Dietert and seconded by Diretor Rudenstein to Adjourn. The motion carried.
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Jeff Rudenstein, Secretary