MINUTES OF DEERHAVEN WCID MEETING
Saturday, January 20th, 2018 at 9 A.M.
Real Estate Office, 101 Deerhaven Drive, Horseshoe Bay, Llano County, Texas
A special meeting of the Board of Directors of the Deerhaven Water Control and Improvement District was held on the 20th day of January, 2018 at 9:00 A.M., at the Real Estate Office, 101 Deerhaven Drive, Horseshoe Bay, Llano County, Texas. Notices of the time, place and the subject of the meeting, and the actions to be taken at the meeting, were posted at the places and for the time required by the laws of the State of Texas.
Also in attendance was Tom Armagost.
- Director Maughan called the meeting to order at 9:00 A.M. with a quorum of Directors present, as indicated above.
- The first order of business was to approve the minutes from the September 9, 2017 Board meeting. A motion was made by Director Rudenstein and seconded by
Director Dietert to approve the minutes. The motion carried unanimously.
- Approve payment of bills and invoices. There were none.
Armagost informed the Board that the $1,700 cost to repair the new lines for meter installations has not been paid as we have not received an invoice from either the Llano County MUD #1, or the asphalt company. Armagost stated that he accrued this amount in the previous year’s business.
- Ratify annual financial report due the TCEQ.
No action was taken as this report is no longer due as an Audited Financial Report replaces this report which is due the 15th of February.
- Ratify the transfer of lots 349 & 350 to the Deerhaven POA.
A motion was made by Director Rudenstein and seconded by Director Dykes to approve this transfer. The motion carried unanimously.
- Approve renewal Agreement Regarding Fire-Fighting Services.
Armagost presented the Board with the new agreement. After discussion, a motion was made by Director Dietert and seconded by Director Hendricks to approve the new Agreement. The motion carried unanimously.
- Discuss/approve Annual Audit Report.
Armagost presented the Board with a draft of the Audit Report for the fiscal year ending September 30, 2017. Armagost informed the Board that he had reviewed the report and was satisfied with the accuracy of the report. A motion was made by Director Dykes and Seconded by Director Rudenstein to approve the draft. The motion carried unanimously.
- Approve closing the Construction Bank Account and transferring remaining funds to the Water Account.
After considerable discussion is was determined the remaining funds be transferred to the Contingency Account. A motion was made by Director Dietert and seconded by Director Dykes instructing Armagost to make this transfer. The motion carried unanimously.
- Discuss/approve water issue.
Armagost presented a letter received from Jim Holcomb requesting he be reimbursed some $3,000 for repairs to his home as a result of water lines breaks in his home due to pressure changes. After considerable discussion Armagost was instructed to write Mr. Holcomb informing him that he must furnish additional details concerning the incident and copies of his invoices to cover those repairs before the Board could consider his request.
No further action was taken.
There being no other business to come before the Board a motion was made by Director Dietert and seconded by Director Rudenstein to adjourn. The motion carried unanimously.