DEERHAVEN PROPERTY OWNERS ASSOCIATION
SPECIAL EXECUTIVE BOARD OF DIRECTORS MEETINGS
SATURDAY, February 15, 2014
VICE PRESIDENT SANDI BECRAFT’S HOME
Renea Latham, Chairman
Sandi Becraft, Vice President
Diane Dietert, Director
Dee Olsen, Director
Mark Malcom, Director
Randy Delmastro, Director Mary Armagost, Secretary
Director Pam Hutchins was unable to attend.
1. Call meeting to order (Chairman Latham)
2.,3.,4. The Board had a lengthy discussion regarding POA officers/Directors who are not in compliance with our Bylaws & Restrictions and who have been notified of their non-compliance, will be asked to resign.
The Board also discussed violations presently in Deerhaven, trailers parked on the front/sides of properties, fences not properly maintained, etc. Letters have been sent out previously regarding their noncompliance, however as of this meeting it has not been taken care of.
a. A motion was made by Director Olsen and seconded by Director Dietert to send a letter, signed by all Board members, to two individuals who are not in compliance and have had numerous notifications. If any do not comply, further action as necessary will be taken. The motion carried unanimously.
b. Chairman Latham stated that numerous letters have been sent regarding one violation where a trailer is parked on the side of the house. It’s moved for a short time and then put back. Chairman Latham feels that it is time to get an attorney involved and legal action may be necessary.
It was also noted that letters are also being sent to any other individuals who are not in compliance with Deerhaven Bylaws & Regulations.
5. Discuss/action to be taken regarding Indemnity Agreement.
The Board agreed not to take any further action regarding an Indemnity Agreement at this time, however a motion was made by Director Olsen and seconded by Vice President Becraft to approve a simple “Deerhaven Receipt For Park Keys” form that when the locks, keys are changed, each property owner will be asked to sign prior to receiving a new key. The motion carried unanimously.
6. Positions available:
The Board discussed this and wants to be consistent regarding any positions now and in the future that need to be filled. Chairman Latham called for an Executive meeting at Vice President Becraft’s home March 22nd at 10 a.m.to meet with candidates provided by Cindy Ward and any other applicants who may be interested, one whose resume they have already received. Information will also be needed from Cindy Ward regarding her fees, etc.
7. Architecture & Park:
a. A permit for the remodeling of the Rossbach home was approved. There was a discussion regarding the variance request of Mr. & Mrs. Rossbach on the two fenced in areas they want to place on lots 212 and 213 that would not be in compliance with Restriction 13. The Board agreed that there was insufficient reason and no compelling need to grant the variance. A motion was made by Director Delmastro & seconded by Director Olsen to deny the variance request.The motion carried unanimously. Director Dietert was asked to so notify Paul Rossbach.
8. Discuss/action taken regarding attorney:
The Board discussed the possibility of hiring a new attorney as there is currently a possible “conflict of interest”. No action was taken at this time.
A motion was made by Director Malcom and seconded by Director Delmastro to adjourn. The motion carried unanimously.
Secretary Deerhaven POA