DEERHAVEN PROPERTY OWNERS ASSOCIATION
BOARD OF DIRECTORS MEETING
SATURDAY, JUNE 23, 2012 at 9:00 A.M.
BLUE LAKE CLUBHOUSE
Renea Latham, Chair
Randy Delmastro, Director
Diane Dietert, Director
Mark Malcom, Director
JoAnn Rosch, Director
Eldon Tarver, Director
Pauline Tarver, Secretary
Sandra Becraft, Vice-President
Tom Burt, Treasurer
Frank Preston, Road Commissioner
Peter Rosch, Architectural Committee
Jerry Pruett, Boat Lockup Commissioner
Ron Estes, President
Chairman Latham called the meeting to order at 9:00 A.M.
First item was approval of the minutes of the April 14, 2012 meeting. Director Dietert moved to approve, Director Tarver seconded. Vote was unanimous to approve.
Chairman of the Board Report (Renea Latham)
Chairman Latham reported that she felt there was still dumping at the burn pile but felt any action would need to be deferred until the gate issue is resolved. She also noted a call received from a Deerhaven resident expressing concerns about Horseshoe Bay property backing up to Deerhaven property that is not being maintained, possibly increasing fire hazard for those Deerhaven homes. It was suggested that either the WCID or POA contact Horseshoe Bay city manager or Fire Department to request action on this. It was also noted that the POA still does not have a President and there is an unexpired term on the Board due to a resignation. Director Dietert noted that the Chairman of the Board could also serve as the President if necessary. Chairman Latham, whose term expires this month, has agreed to serve out the one year left on the Board vacancy but not as Chairman. Director Dietert moved and Director Rosch seconded a motion to accept Director Latham’s offer to serve out the unexpired term of one year. The vote was unanimous to approve.
Treasurer’s Report (Tom Burt)
Tom Burt presented the Treasurer’s Report (copy on request). Director Dietert moved and Director Malcom seconded approval of the report. Vote was unanimous to approve.
Architecture Committee Report (Peter Rosch)
Peter Rosch reported no new permits requested and gave a status report on current projects in the sub-division and likely dates for completion as well as open issues such as a possible drainage issue on Sunnypoint. After discussion of a variance on a fence taller than covenants allow (a variance has not been requested by the homeowner) it was agreed that Peter would communicate to the homeowner that the Board is willing to grant a variance if it is requested.
Boat Lockup Commissioner Report (Jerry Pruett)
No changes to report. Lockup is full with the exception of two small spaces adequate for single jet ski or small trailer. Jerry reported to the Board an incident of a resident who rents a space in the lock-up reporting that his boat trailer was missing. A copy of the agreement stating that the POA is not responsible for damage or theft to equipment in the lock-up was signed by this resident. At this time there has been no further communication from the resident regarding this. Chairman Latham opened discussion regarding enlarging the lock-up, which requires the WCID to deed back to the POA Lots 349 and 350 which the POA gifted to the WCID when there were plans to build a fire station there. Director Tarver moved and Director Rosch seconded that the POA contact the WCID regarding this. Vote was approved.
Park/Landscaping Report (Eldon Tarver)
Pool was closed for two days for replacement of filtration pump. Irrigation pump was replaced. Milton Dietert replaced a GFI switch for the irrigation equipment. There have been three pavilion reservations since last Board meeting with no problems. Mowing has been done as needed. Fire ant treatments done to control ants in the pool equipment room and around the grounds surrounding the pool. Broken plastic chairs have been replaced with metal chairs. Mulching of beds as needed is on the schedule.
Road Commissioner Report (Frank Preston)
Frank Preston had no current road issues to report. There was discussion of getting a bid for removing a very large dead tree in the creek bed on the boat lock-up lot. Director Tarver moved and Director Delmastro seconded obtaining a bid. The vote was unanimous to approve. Jerry Pruett will obtain bids. Frank pointed out that the roads will be torn up during the construction of the water project and any widening of the entrances might better be done as part of, or in conjunction with, that project.
Election Results (Renea Latham)
New Directors will be Randy Delmastro, Diane Dietert, Pam Hutchins and Roxanne Silva.
a. Burn pile covered in Chairman’s report.
b. Director Rosch presented the proposed Agreement (available) from the developer of Lago Escondido regarding the gate between Deerhaven and Lago Escondido. She reported that the meeting between herself, Director Tarver, Stan Farmer the City Manager of Horseshoe Bay and Dean Blaine the developer of Lago Escondido had the goal of reaching an amicable, mutually beneficial agreement avoiding costly litigation. After several concessions requested by Rosch and Tarver and granted by the developer the agreement presented today was prepared by Blaine and is ready for a vote by the Board. After discussion it was moved by Director Tarver and seconded by Director Rosch that the agreement be accepted. Director Tarver requested a role call vote. Tarver, Eldon and Tarver, Pauline and Rosch voted yes, Deitert, Delmastro, Latham and Malcom voted no, Burt abstained. The motion failed. Motion by Director Delmastro and seconded by Director Tarver to advise Mr. Blaine that we have not accepted this agreement pending further research. Vote was unanimous to approve.
a. Covered under the Boat Lock-up report.
b. Director Dietert presented the revised form for billing assessments, titled Assessment of Deerhaven Properties. Motion by Director Malcom seconded by Director Delmastro to adopt this form to replace the form used previously. Vote was unanimous to approve.
c. Peter Rosch presented the request from the new owners of Lot 321 to approve their plot plan (copy available). Motion by Director Tarver seconded by Director Malcom to approve the plot plan. Vote was unanimous to approve.
COMMENTS OR QUESTIONS FROM RESIDENTS/GUESTS:
Incoming Secretary Mary Armagost asked for input from the Board at the July meeting on redoing the directory and also rekeying the locks at the park and distributing new keys.
Date of next meeting is July 14, 2012 at the Blue Lake Clubhouse at 9:00 A.M.
Motion was made by Director Malcolm and seconded by Director Deitert to adjourn. Vote was unanimous.
Respectfully submitted by
Pauline Tarver, Secretary