DEERHAVEN PROPERTY OWNERS ASSOCIATION
BOARD OF DIRECTORS MEETING
SATURDAY, November 8, 2014 – 9:00 A.M. – BLUE LAKE CLUBHOUSE
Renea Latham, Chairman
Sandi Becraft, Director/Vice President
Randy Delmastro, Director
Mark Malcom, Director
Pam Hutchins, Director
Gabe Pincelli, Director
Bennett Worley, Director
Mary Armagost, Secretary
Treasurer Tom Burt, Road Commissioner Frank Preston, Boat Lockup Commissioner Jerry Pruett, and Architectural Consultant Tracy Schiemenz were unable to attend.
The following was in attendance: WCID President James Maughan.
1. Chairman Latham called the meeting to order at 9:02 A.M. and welcomed James Maughan.
2. The first Order of Business was to approve the minutes from the Board of Director’s meeting on September 6, 2014. A motion was made by Director Delmastro and seconded by Director Malcom to approve these minutes, the motion carried unanimously.
3. The next Order of Business was the Chairman of the Board Report (Renea Latham)
a. Chairman Latham informed the Board that at this time ten lots have been cleared and that anyone who would like to use some of the mulch on the burn pile to do so.
b. Due to a conflict regarding the scheduled June 6th meeting & General meeting, a motion was made by Director Delmastro and seconded by Director Pincelli to reschedule the meetings to May 30th. The motion carried unanimously.
c. The next item to be discussed was to have “lesson on the ins/outs of our Restrictions”. The Board will be notified regarding the date & time of this meeting.
d. A work day in the park was also discussed but no date was set at this time.
e. The Board also discussed selling the Kabuda or keeping it as a backup, now that we are paying for all the mowing in the neighborhood. Chairman Latham suggested that if was sold that space could be used to store the chairs, tables, etc. from the pool area during the winter. Director Delmastro and Director Malcom stated that they would visit with Frank Preston regarding this matter and Randy also stated that he would check to see what the value it has as it is, therefore no action was taken at this time.
f. Secretary Armagost informed the Board that James Stuart, a lot owner in Deerhaven, had volunteered to paint & clean up the restroom at the barn. A motion was made by Director Malcom and seconded by Director Delmastro approving $250 to start with for this project, however if additional funds are required then he will need to present them to the Board for approval. The motion carried unanimously.
The Board was also informed that there were lots of fire ants along the lake and Director Malcom stated that he would take care of that.
g. Chairman Latham informed the Board that the new road signs approved are at her home and will need to be installed. Various suggestions were made as to how/when/who will install these signs, however no action was taken at this time.
4. Treasurer’s Report (Tom Burt)
Due to the fact that Tom could not be present at this meeting, Chairman Latham gave his report and stated that financially the POA is in good shape. A copy of his “Statement of Accounts” report for the period 7-01-14 through 10-29-14 becomes a part of these minutes. A motion was made by Director Delmastro and seconded by Director Pincelli approving this report. The motion carried unanimously.
5. WCID Report (James Maughan)
James informed the Board that he had just received the updated schedule which has been submitted to the TXWD Board and the TCEQ, however the most current schedule may slip into January.
A discussion followed regarding how much water it takes to fill a swimming pool. James informed them that it does take a lot to initially fill a pool which is a one time occurrence, however during a drought there may be some restrictions. He also stated that in case of a fire in the neighborhood, water can be taken from these pools to fight the fire.
6. Park/Landscaping Report:
Most of these items for the park were discussed during Chairman Latham’s report, however the necessity for changing the keys, locks, repairing the gates, etc. was also discussed, however no definite action was taken at this time. The main concern is the non-returning of keys when people move from Deerhaven. Director Delmastro stated that he had a bid for key card installation, however it would be very costly. Chairman Lathan stated that she knew of someone who could redo the keys & locks & she will get a quote for the Board to consider.
The Board also discussed additional mowing on the roads and entrances and keeping downed limbs off of the roadways. Director Becraft stated that she would check with Tom Burt regarding the person he has doing the roads regarding this item. Secretary Armagost also gave the Board another individual’s name who mows, trims trees, etc. However no other action was taken at this time.
7. Road Commissioner Report (Frank Preston)
No additional report, other than what was stated under Chairman Latham’s report.
8. Boat Lockup Commissioner Report (Jerry Pruett) No report.
9. Architectural Report (Tracy Schiemenz)
a. Discuss/action taken regarding Fulton’s variance request. This item and others needing the Board’s attention were moved to an Executive meeting to follow this meeting.
b. Tracy could not be at this meeting; however he had presented a MEMORANDUM to the Board regarding Projects in process. A copy of this MEMORANDUM becomes a part of these minutes.
10. Comments or questions from residents/guests in attendance.
There were none.
A motion was made by Director Delmastro and seconded by Director Malcom to adjourn. The motion carried unanimously.
Secretary Deerhaven POA