DEERHAVEN PROPERTY OWNERS ASSOCIATION
BOARD OF DIRECTORS MEETING
SATURDAY, July 26, 2014 – 9:00 A.M. – BLUE LAKE CLUBHOUSE
Renea Latham, Chairman Tom Burt, Treasurer
Sandi Becraft, Director/Vice President Mary Armagost, Secretary
Randy Delmastro, Director Jerry Pruett, Lock-up Commissioner
Pam Hutchins, Director
Gabe Pincelli, Director
Bennett Worley, Director
Tracy Schiemenz, Architectural Chairman
Director Mark Malcom and Road Commissioner Frank Preston were unable to attend.
The following were also in attendance: Diane Dietert, Dee Olsen, Jim Westbrook, Dan & Gaye Fulton, Jeff Rudenstein & Steve Zbranek.
1. Chairman Latham called the meeting to order at 9:02 A.M. and welcomed all of the guests.
Chairman Latham stated that she wanted to give a short report regarding the meeting she and Sandi had with Llano County Commissioner Peter Jones regarding additional stop signs they felt were necessary in the neighborhood, one at Mountain Drive and Deer Hollow Drive and Sunnypoint and Lagoon Loop. Commissioner Jones is in favor of the addition of these signs and informed them that it would need to be put in the newspaper and then would be taken to the Commissioner’s Court for final approval, which will most likely be in August.
Chairman Latham informed those in attendance that there had been a situation over the July 4th weekend at the park of a gentleman in a red pickup that was dressed improperly, swimming in the lake in his underwear and this not acceptable since we have children using these facilities and it is posted in the park and at the boat ramp that no swimming is allowed in the lake in that area. She stated that the gentleman had been drinking & most likely had spent the weekend there, which others stated was not the first time this has happened. He may have been the brother of someone who has a key to the park facilities and she asked that anyone seeing him there again to please contact one of the Board members so that the homeowner/lot owner can be contacted.
Chairman Latham also stated that the new owner of Strong’s property had contacted her regarding the boat lock-up; it seems his realtor had misquoted her to him stating that “everyone in Deerhaven” would have a place for a boat. Chairman Latham informed him that we do have a boat lock-up, however you will need to talk to Jerry Pruett to see if there is anything available, if not, the owner must make other arrangements for the storage of boats and trailers. Jerry Pruett informed the Board that at present the lock-up is full and that he had informed the gentleman that it is on a first come/first serve basis. Two other items were presented to the Board for their consideration:
1. extending the boat ramp, 2. how many family/guests boats should be allowed due to the congestion in the parking area.
Chairman Latham stated that she had contacted TxDOT again regarding the permit, they apologized and stated they are working on it; that was last week.
2. Elect Chairman of the Board.
Chairman Latham called for nominations for the position of Chairman of the Board.
There was very little discussion regarding this item. A motion was made by Director Becraft and seconded by Director Delmastro to elect Renea Latham to another one year term as Chairman of the Board, the motion carried unanimously.
3. The next order of business was to approve the minutes from the Board of Director’s meeting on June 14, 2014. A motion was made by Director Delmastro and seconded by Director Becraft to approve these minutes. The motion carried unanimously.
The next order of business was to approve the minutes from the General Meeting on June 14, 2014. A motion was made by Director Delmastro and seconded by Director Hutchins to approve these minutes. The motion carried unanimously.
4. WCID Report (James Maughan).
James was unable to attend, however Jeff Rudenstein reported that they may be a little ahead of schedule on the project.
5. Treasurer’s Report (Tom Burt)
Tom presented the Board with three statements for their review, one of which was the proposed budget for 7-01-14 through 6-30-2015. A copy of these statements become a part of these minutes. After review minor changes were made to the budget, including change in the probable cost for installation of the proposed new key system for the park facilities. It was agreed that the key/pool/camera budget be raised to $8,000. Also included in this budget was fencing for the boat lock-up where it could possibly be extended at the back side, it was agreed that Director Delmastro would check to see if this was feasible since it might extend onto WCID property however after further discussion it was decided to leave the fence as it is at the present time and no changes will be made until such time as the WCID deeds the property back to the POA. A motion was made by Director Delmastro and seconded by Director Becraft to accept the proposed budget with the changes agreed upon, the motion carried unanimously.
6. Park/Landscaping Report:
Director Becraft stated that things look pretty good at the park however she feels it would be good to hold another work session in October. Extending the current boat ramp was also discussed and the Board agreed to get written quotes for this extension and then they will approve/disapprove this extension by email vote. Chairman Latham also informed the Board that they had also lost one of their buoys in the lake and it will need to be replaced for a cost of approximately $500 and another one that needs to be put back in place, for about $200.
Tracy Schiemenz inquired as to the cost of the mowing in the park twice a month. He will check with an individual he knows for an additional bid for their consideration.
It was also noted that the LCRA needs to be contacted regarding mollusks at boat ramp.
7. Road Commissioner Report (Frank Preston)
Jeff Rudenstein requested that the Board get an estimate for clearing the debris in our culverts and along the lake, no action was taken at this time.
There was no additional report at this time per Director Delmastro.
8. Architecture Chairman report (Tracy Schiemenz)
Tracy stated that he had three different situations he would like to address.
The first one is Dan & Gaye Fulton, new owners of property on Highview and Dawn Circle.
Fultons have requested a variance for building a new 2,600 square foot home on their property, prior to having official plans drawn. The Board and Architectural Chairman Tracy Schiemenz discussed their proposed building plans and variance request for a setback for positioning their home on their property as it will need to be angled in order to fit on the lot and the setback on the corner would most likely be 15-20 feet rather than 30 feet. Tracy recommended that the Board consider the Fulton’s request for this variance. The Board felt there shouldn’t be a problem, however they would like to review their final plans and that the Fultons need to make sure that adjoining property owners would not be affected before they would issue the variance request.
At this time Chairman Latham introduced Steve Zbranek who is the contractor for the new 6 thousand square foot home to be built at 409 Lakeview Drive. Mr. Zbranek is requesting a variance for building a “casita” on top of the two slip boat house at that property. The Board stated that as long as the addition of the “casita” is within the height limits required, does not interfere with sewer lines, etc. it should be okay, however they did state that he should also check with the neighbors regarding impingement of their view. A copy of the whole proposed project becomes a part of these minutes.
Tracy Schmienez then addressed the Board regarding the Rossbach’s. Tracy stated that he had several back and forth meetings/conversations with Mr. Rossbach and looking at what was approved; his fence was approved in the building permit. Tracy stated that when he wrote the letter about that he indicated to him that the fence across the front of his play area is built on a berm and it should not be more than 12-18 inches above the berm and the berm has to be considered part a part of the wall or part of the fence. He had built the fence prior to picking up Tracy’s certified letter regarding this matter. Further discussion followed, however at the recommendation of Tracy, any additional discussion regarding this matter will be discussed in Executive Session.
9. Boat Lockup Commissioner Report (Jerry Pruett)
This item was discussed previously in the meeting.
10. New Business:
a. Schedule meeting dates for the next year: September, November, February, April, June for Board meeting and General meeting. The Board agreed on the following: September 27, November 8, February 21, 2015, April 18, June 6, and July 18, however these dates may need to be changed later due to conflicts for attendance.
b. Select audit committee:
Director Hutchins volunteered to serve on the audit committee again this year and the Board also asked Dee Olsen if she would also serve. A motion was made by Director Delmastro and seconded by Director Pincelli to approve the audit committee. The motion carried unanimously.
Chairman Latham informed the Board that Nelda Hendricks has agreed to be our Notary.
c. This was discussed earlier in the meeting as noted above.
11. Old Business:
a. Discuss/ratify vote taken May 10, 2014 going forward with installation of key cards for all park facilities. This item was postponed until the next meeting.
b. Review/approve amended Deerhaven POA Building Permit Application forms, fees and General Requirements. The Board reviewed these forms and made minor changes to them. Diane Dietert will make the agreed upon changes and email them to the Board for their email vote approving of the changes.
12. Comments or questions from residents/guests in attendance.
A motion was made by Director Delmastro and seconded by Director Becraft to adjourn. The motion carried unanimously.
Secretary, Deerhaven POA