DEERHAVEN PROPERTY OWNERS ASSOCIATION
BOARD OF DIRECTORS MEETING
SATURDAY, April 18, 2015 – 9:00 A.M. – BLUE LAKE CLUBHOUSE
Renea Latham, Chairman
Sandi Becraft, Director/Vice President Mary Armagost, Secretary
Randy Delmastro, Director
Mark Malcom, Director
Bennett Worley, Director
Pam Hutchins, Director
Tom Burt, Treasurer
Jerry Pruett, Boat Lockup Commissioner
Director Gabe Pincelli was unable to attend.
Also in attendance were the following: James Maughan, WCID, and Diane Dietert.
1. Chairman Latham called the meeting to order at 9:02 A.M. and welcomed all of those present.
2. The first Order of Business was to approve the following minutes:
Board of Director’s meeting February 21, 2015. A motion was made by Director Delmastro and seconded by Director Malcom to approve these minutes. The motion carried unanimously.
3. The next Order of Business was the Chairman of the Board Report (Renea Latham)
Chairman Latham announced that this had been a very productive few months, she would like to thank all of those who helped with the cleanup in the park, Joe Becraft, Frank Preston, Shane Clanton, Tim Dykes, Paul Rossbach, Ralph Shaw, Velma Bonacci’s daughter and herself.
They were able to get the first coat of paint on the deck and clear half of the brush down to the creek. Chairman Latham stated that there is still a lot of work to be done, including a downed tree. Chairman Latham stated that they burned until 6:30 P.M. and the HSB fire truck was there as well checking on them, however they did not stay. Chairman Latham also stated that there is still a lot to do but that she would like to get a bid for the any additional clean-up and painting. She also wanted to thank Martha Duffin for sending out a thank you to all of those who cleaned up the pool area.
Chairman Latham then discussed the changing of the fans in the pool area and installing a 60 minute timer, the Board agreed to get an estimate for this before proceeding. It was also noted that the lights at the Pavilion are left on and a discussion followed regarding making changes to the breaker box. The Board agreed to look into this and get an estimate for making the change.
Chairman Latham then stated that she had been in touch with Johnathan again regarding changes to the locks at the pool and boat ramp, he can do it, however it will require a steel box attached someway and a welder. The fee for the installation of the electronic programming software would be $1,250 but the installation would be more since a welder will be involved. If a welder is chosen, then she felt that the installation could be completed within the next 30 days. This will also include re-enforcing and making changes to the fence.
Tom Burt inquired as to whether the additional cleanup would include the area at the bottom of Mountain Drive and was told it would be.
Chairman Latham then informed those present that Red, who has been contracted to clear lots for fire protection has cleared one lot and has 11 more to clear for Tazmin. She also stated that they are in contact with the Horseshoe Bay Fire Chief and City Manager regarding clearing of lots and height requirement of tree canopies.
Chairman Latham then informed those present that Director Malcom’s brother has agreed to handle/cook for our May 30th evening meeting. Chairman Delmastro stated that he would check on any things that may be needed.
4. Treasurer’s Report (Tom Burt)
Tom presented the Board with a financial report for the period of 7-01-14 through 4-18-15. Tom informed the Board that the POA had received a donation from the BlueHaven Foundation in the amount of $1,175.
Tom also informed the Board that “Habitat for Humanity” wanted to give their lot to the POA.
A motion was made by Director Delmastro and seconded by Director Malcom to approve this report and deny accepting the “Habitat for Humanity” offer. The motion carried unanimously.
5. WCID Report (James Maughan)
James informed those in attendance that advertisement for bids for our new water line project had gone out.
6. Park/Landscaping Report (Sandi Becraft)
Tom Burt wanted to thank Milton Dietert for the great job he did on our Deerhaven sign. She also stated that they have taken care of lots of ant piles in the park recently. Chairman Latham discussed painting chipped spots in the railings by the pool area. Sandi also stated that mowing is now done twice a month.
Diane Dietert requested and the Board also agreed to get a bid to repair the rotting door frame at the bathroom in the pool area.
Sandi then called for a discussion regarding planting something in the planter by the Monument on Deerhaven Drive. Several suggestions were made, however since there is no water close to this area, no action was taken at this time.
7. Discussion/action taken regarding having a yearly garage sale at the park.
A motion was made by Director Delmastro and seconded by Director Malcom not to have this sale. The motion carried.
8. Road Commissioner Report (Randy Delmastro)
Randy stated that nothing should be done to improve our roads until the new water lines have been installed. He also stated that the roads can’t just be topped anymore, we can’t do ribbing like others have done but we do need to reinforce the edges.
9. Boat Lockup Commissioner Report (Jerry Pruett)
Jerry reported that at the present time the lockup-up is full; however Tarvers have three items in the lockup, which will be removed when their home is sold. The Srp’s have one and their home has sold. There was a lengthy discussion by the Board as to how many items per homeowner/lot owner should be allowed to store in the lockup at any given time. The Board agreed that they would like to review the current contract that people are required to sign, limit one item per household, how long after leaving Deerhaven can their items be left in lockup, and possibly raise the current fees for storage. No action however was taken at this time.
10. Architectural Report (Chairman Latham)
a. Discuss Board order for residents who violate Restrictions.
There was a lengthy discussion regarding this item however it was agreed that a committee of Director Becraft, Director Delmastro and member at large, Diane Dietert to review this item and report back to Chairman Latham.
11. Comments or questions from residents/guests in attendance. There were none.
A motion was made by Director Malcom and seconded by Director Delmastro to adjourn. The Motion carried unanimously.
Secretary, Deerhaven POA