DEERHAVEN PROPERTY OWNERS ASSOCIATION
BOARD OF DIRECTORS MEETING
SATURDAY, February 21, 2015 – 9:00 A.M. – BLUE LAKE CLUBHOUSE
Renea Latham, Chairman
Sandi Becraft, Director /Vice President Mary Armagost, Secretary
Randy Delmastro, Director
Mark Malcom, Director
Gabe Pincelli, Director
Bennett Worley, Director
Tom Burt, Treasurer
Jerry Pruett, Boat Lockup Commissioner
Director Pam Hutchins was unable to attend.
Also in attendance were the following:
James Maughan & Jeff Rudenstein, WCID, Nelda Hendricks, Denise Wolfs, Pam & Dwight Vandervort, Dan Fulton, Joe Becraft,Bob Duffin, Milton & Diane Dietert, Dee Olsen, Jim Westbrook, and Jeanette Hardman.
1. Chairman Latham called the meeting to order at 9:02 A.M. and welcomed all of those present.
2. The first Order of Business was to approve the following minutes:
Board of Director’s meeting and Executive meeting November 8, 2014.
A motion was made by Director Delmastro and seconded by Director Worley to approve these minutes. The motion carried unanimously.
Executive meeting January 31, 2015.
A motion was made by Director Gabe Pincelli and seconded by Director Mark Malcom to approve these minutes, the motion carried unanimously.
3. The next Order of Business was the Chairman of the Board Report (Renea Latham)
Chairman Latham announced that the last lot to be cleared which is next to Shane Clanton’s, is in progress right now and should be completed soon. Chairman Latham also stated that Red would be completing the cleanup on the lots he had started.
Chairman Latham also stated that she has received notice from the trash pickup that they are having trouble on Lakeview Drive, getting their trucks down the street due to the low overhanging branches. She stated that Martha Duffin has sent out emails to everyone on Lakeview to raise the canopy on their trees to 14 feet.
Director Delmastro inquired as to who they had been in contact with in HSB regarding our clearing of lots and was told it was the fire chief Jim Fiero who would like a 60 foot clearance between homes, however he would accept 30 feet. Chairman stated that so far 200 lots have been cleared.
4. Treasurer’s Report (Tom Burt)
Treasurer Burt provided the Board with an updated Statement of Accounts for the period of 7-01-14 through 2-21-15. He also informed the Board of payments made during this period.
A motion was made by Director Delmastro and seconded by Director Worley to approve this report, the motion carried unanimously.
5. WCID Report (James Maughan)
James informed the Board that they weren’t going to be able to meet the previously expected start date, however he has been informed that the project should go out for bids in March.
6. Park/Landscaping Report:
Chairman Latham introduced Johnathan Young to those present regarding new keys for the pool area. He presented the Board and those in attendance with the cost of a “button key” that would be programmed for each homeowner/lot owner to use, however he did not feel it could be used for the boat ramp as well. Director Worley asked how long it would take for this to be installed and was told “a week or two” and a knob will need to be welded to the fence. He also informed the Board that the gates/fencing in some areas need to be repaired and strengthened along with some additional repair work. No decision was made regarding this item.
Director Becraft then gave a short update on park mowing, upkeep at the park, etc.
7. Architectural Report:
a. Discuss/action taken regarding an Architectural Committee.
b. Nomination and voting for two people to serve on this Board.
A motion was made by Director Delmastro and seconded by Director Becraft to appoint Chairman Latham as contact person, Joe Becraft, Gabe Pincelli, Bennett Worley and Diane Dietert to serve a one year term on the Architectural committee. The motion carried unanimously.
c. Vote to approve resignation of Tracy Schiemenz as Architectural Chairman.
A motion was made by Director Worley and seconded by Director Becraft to accept Tracy’s resignation, the motion carried unanimously.
d. Vote on an Addendum for the following:
Chairman Latham at this time gave an update on all projects in progress in Deerhaven where permits have been issued/approved and those that still need to be approved due to not being in compliance with our restrictions. Chairman Latham also stated that one homeowner on Lot #65 is trying to rent out a portion of their home, which is in violation of Restriction number 4a.
1. Clarification on setbacks.
Chairman Latham also gave a clarification of setbacks, Restriction #2 states that “setback shall extend from the property line to the foundation of the home”.
A motion was made by Director Delmastro and seconded by Director Worley to enforce this item. The motion carried unanimously.
2. Board option for residents who violate Restrictions.
Chairman Latham then reported to those present the ramifications to homeowners/lotowners who do not abide by our Restrictions/Bylaws.
A motion was made by Director Delmastro and seconded by Director Worley to table this item until further reviews can be made. The motion carried unanimously.
e. Discussion if needed regarding the meeting with Anne Little-Attorney.
No discussion was held.
8. Road Commissioner Report (Frank Preston)
a. Vote/approve Randy Delmastro as new Road Commissioner.
A motion was made by Director Becraft and seconded by Director Pincelli to approve Randy Delmastro as new Road Commissioner. The motion carried unanimously.
9. Boat Lockup Commissioner Report (Jerry Pruett)
Jerry requested that all of the trash in the low water crossing on Mountain Drive be cleared out since a heavy rain could cause it to overflow into the boat lockup.
Director Delmastro and Director Malcom volunteered to do this.
10. New Business:
a. All outgoing officers need to notify Chairman Latham regarding their intention to remain on the Board as soon as possible so that replacements will be in place to be on the ballots that will be sent out in May, due to the change from a June meeting.
b. Nominating committee comprised of Chairman Becraft, Director Worley and member at large Nelda Hendricks.
Director Malcom’s term will expire on June 30, 2015 and he will not seek re-election.
Director Renea Latham and Director Sandi Becraft will remain on the Board for another two year term. Linda Cowden has agreed to serve as Director for a two year term.
A motion was made by Director Delmastro and seconded by Director Worley to approve the proposed slate of Directors to appear on the Ballot, the motion carried unanimously.
11. Old Business:
a. Ratify votes for approval of:
1. Pool at 405 Lakeview Drive. A motion was made by Director Pincelli and seconded by Director Worley to approve this item, the motion carried unanimously.
2. Approval of Red to install three stop signs and 8 reflectors for $250 each, which included the cost of the posts & concrete for installation.
A motion was made by Director Delmastro and seconded by Director Pincelli to approve this item, the motion carried unanimously.
3. Ratify email votes regarding Fulton’s variance request. A motion was made by Director Worley and seconded by Director Malcom to approve this item, the motion carried unanimously.
12. Comments or questions from residents/guests in attendance.
Pam & Dwight Vandervort addressed the Board regarding the proposed fence to be installed on the backside of some Deerhaven properties however the Board agreed not to discuss this at this time.
Diane Dietert then asked to address those in attendance and was recognized by Chairman Latham.
Diane Dietert, responding to erroneous allegations by made by a few POA members that a recent vote by the President and Vice President of the POA was invalid, Diane stated that, at this time, our President and Vice President are serving in those offices in addition to serving as duly elected Directors of the POA. The By-Laws do not preclude Directors from serving as President or Vice President and, further, the Directors are elected by all POA membership and have full voting authority. Under the By-Laws, if a person serves solely as President or Vice President, he/she does not have voting powers; however, additionally serving as President or Vice President does not in any way negate a duly elected Director’s voting power in issues before the Board.
A motion was made by Director Malcom and seconded by Director Pincelli to adjourn.
The motion carried unanimously.
Secretary, Deerhaven POA.