DEERHAVEN PROPERTY OWNERS ASSOCIATION BOARD OF DIRECTORS MEETING
SATURDAY NOVEMBER 24, 2018 9:00 A.M. BLUE LAKE GOLF CLUB CLUBHOUSE
214 W BLUEBONNET ROAD, HORSESHOE BAY, TEXAS 78657
Call to Order
The meeting was called to order by Jerry Pruett at 9:05 a.m.
- Certification of Quorum
All Directors were present.
- Appointment of Secretary
Linda Cowden was appointed as Secretary for the meeting.
- Approval of Minutes
Pam moved approval of the minutes of the September 22, 2018 Meeting. Jim seconded and the motion passed.
- Review Financial statement
Pam Hutchins reviewed the current financial statement. Pamco operates under a January to January fiscal cycle and Deer Haven operates from June to June. This has caused some difficulty in maintaining an accurate financial statement and they are working on a solution. Unusual expenses during this period were: higher than normal pool maintenance, purchase of new signs for park, expense of moving the water meters, purchase and installation of a new buoy, and the LCRA new $100.00 three-year application fee. Sandi moved to grant Pam discretion of the use of up to $300 regarding assessments and late fees. Cat seconded and the motion passed.
- Property owners forum
There was no resident who had requested to speak during the property owners’ forum.
- Chairman’s report
Jerry announced that in order to comply with new regulations, ballots must be signed by the property owner to prevent property owners from voting more than one time. Pam suggested a system to comply with the regulations from 2015. She will write a formal suggestion and present at the February meeting.
- Presidents report
President’s report: Cat reported that the certified letters scheduled to be mailed October 24 will be mailed in January. Lot clearing progress has been slowed by the rain but is progressing. She thanked Martha McDuffin for getting the invitations emailed to residents. Blue Lake Club house will decorate early so the decorations will be in place for the party December 1 at 5:30 pm. Set up and clean up for the party was discussed.
Cat announced the members of the nominating committee will be Sandi Becraft as Vice President, Pam Hutchins and Diane Dietert who will serve as a non-board member. A notice will be distributed to all property owners and anyone wishing to be on the ballot will be on the ballot. A Board of Directors Nominating Form will be included with the notice. James said that according to the Texas Property code, anyone can have their name on the ballot if they are in good standing.
- Architectural Committee
Jim reported on the dwellings under construction and dwellings that have been approved but not started. See attachment.
It was decided to move the multi sign pole in front of the driveway attached to the home under construction at 100 Fawn Ridge to the property line between 100 Fawn Ridge and their neighbor to the east, but the sign will remain in the Deer Haven easement. It will be at the expense of the lot owner at 100 Fawn Ridge.
- Boat Lock up
Boat lockup census has not changed. All payments are due in June. Assessments are prorated depending on when a resident places a boat there. Upon written request prorated fees can be refunded if someone removes their boat. Jerry distributed a list of those who have spaces in the lockup. Jerry does not have a boat in the lockup
The needed replacement timer has been installed in the pool equipment. The pump room electrical needs to be brought up to code and a new electrical panel installed. An estimate will be obtained for wiring and a new panel.
There was no WCID report.
- Long Term Planning
The Long Term Planning committee presented a report and suggested that residents be consulted as to their priorities.
There was a discussion of speeding particularly on Deer Hollow. Linda will contact Peter Jones for solutions and a possible speed monitoring device. It was suggested that Martha send an email to remind families to police drivers of their golf carts. Young children under 14 should not be driving without an adult with them.
Questions for Mr. Cagle, our POA lawyer, will be suggested by email and approved at the February meeting.
The park water meters have been consolidated.
Bob McDuffin, Tom Burt and Jeff Rudenstein were thanked for cleaning out the low water crossing on Mountain Drive.
The new “no wake zone” buoy has been installed and survived the flood.
Jim reported that the Barn restroom is almost ready for use. It was decided to leave the door unlocked for the present.
In a brush fire emergency, the gate located__________ will be unlocked by the police as an alternate exit from Deer Haven. A map of this plan should be mailed to residents. Our chairman might possibly obtain a key to the lock.
It was agreed that spending between $5,000 and $6,000 to extend the boat ramp while the lake is lowered is feasible. Jim will obtain estimates.
It was agreed that voting by email will be recorded as “all in favor” or “all opposed” in those cases. In cases of split voting, the names of the members voting Yea or Nay will be recorded.
Call for Adjournment.
It was moved and seconded and approved adjourn. Meeting was adjourned at 11:06 am.
The next meeting will be Saturday February 23, 2019 at 9:00 am.