POA Meeting Agenda 09/22/2018

DEERHAVEN PROPERTY OWNERS ASSOCIATION BOARD OF DIRECTORS MEETING
BLUE LAKE GOLF CLUB CLUBHOUSE 214 W BLUEBONNET ROAD HORSESHOE BAY, TEXAS 78657, SATURDAY, SEPTEMBER 22, 2018 – 9:00 A.M.

AGENDA  

Call to Order

1. Certification of Quorum
2. Appointment of Secretary for this meeting
3. Review/Approval of July 7, 2018 Board Meeting Minutes
4. Review/Approval of June 30 , 2018 and current  Financial Statements
5. Property Owners Forum – for those who have submitted requests in writing, no later than 7 days before the meeting, with subject of the request. (3 minutes each).
6. Chairman’s Report
7. President’s Report
8. Vice President’s Report
9. Treasurer’s Report
   1. Budget for 2018-2019
10. Architectural Committee Report and other items related to the Committee
    1. Ratify appointment of committee by Chair (Jim Maughn, Bennett Worley, Gabe Pincelli )
    2. Ratify the decisions on the two questions regarding interpretation of the Deerhaven Restrictions and Covenants, in accordance with the Board’s electronic voting procedures, to document that building eaves and overhangs, and uncovered building steps less than 36 inches in height, are excluded from the setback requirements.
    3. Discuss variance procedures including clarification of homeowner/builder notification and/or approval requirements.
    4. Clarification of what lots qualify as abutting lots for variance notification/acceptance or denial
    5. Permit – should both attached garage and driveway permit fees be included in new home permit fee?  (currently only garage, not driveway)
    6. Decide on the circumstances that suggest a “Stop Work” order be issued.
    7. Records retention policy regarding Architectural Control Committee records.

11. Boat Lockup Report
12. Park Chairman Report
13. WCID Report
14. Road Chairman Report
15. Old Business
    1. Pool furniture
    2. Speeding on Deerhaven Streets – suggestions for solution
    3. Road signs – do we need additional stop signs at Lakeview & Deerhaven & Lakeview & Fawn Ridge?
    4. Long Range Planning committee (Work Group to work on the Capital Reserves study)
    5. Questions for Lawyer Cagle – questions to be reviewed to be sent to the attorney.
       1. Is the Deerhaven POA legally required to comply with the Public Records and Open Meeting Act?
    6. Consolidation of Park Water Meters
    7. Status of clearing culverts on low water crossing on Mountain Drive.
16. New Business
    1. Fire preparation and evacuation
    2. Replace Buoy – Ratify purchase approved by email , price $530.00.
    3. Procedures for Elctronic Voting (motions, seconds, votes).
    4. Consider Weldon Lybarger’s request to have POA issue an order to hire a contractor for lot mowing on lots adjacent to his house if he agrees to initially pay the cost and wait for owner to reimburse.
    5. Board policy on waiver of late fees?

17. Call for Adjournment
    1. Next Meeting – Saturday November 24, 2018 at 9:00 a.m.