DEERHAVEN PROPERTY OWNERS ASSOCIATION BOARD OF DIRECTORS MEETING
BLUE LAKE GOLF CLUB CLUBHOUSE 214 W BLUEBONNET ROAD HORSESHOE BAY, TEXAS 78657, SATURDAY, FEBRUARY 23, 2019 – 9:00 A.M.
AGENDA
Call to Order
- Certification of Quorum
- Appointment of Secretary for this meeting
- Review/Approval of November 24, 2018 Board Meeting Minutes
- Review/Approval of January 15, 2019 Special Board Meeting
- Property Owners Forum – for those who have submitted requests in writing, no later than 7 days before the meeting, with subject of the request. (3 minutes each).
- Chairman’s Report
- President’s Report
- Vice President’s Report
- Treasurer’s Report
a. Review financials thru December 31, 2018
b. Other - Nominating Committee Report – Board of Directors Election
- Architectural Committee Report and other items related to the Committee
- Boat Lockup Report
- Park Chairman Report
- Long Range Planning Committee Report
- WCID Report
- Old Business
a. Lot Clearing project – Cat & Sandi
b. Speeding on Deerhaven Streets – suggestions for solution
c. Road signs – additional stop signs or yield signs at Lakeview & Deerhaven & Lakeview & Fawn Ridge
d. Status of clearing culverts on low water crossing on Mountain Drive.
e. Restroom at the Barn
f. Fire preparation and evacuation
g. Boar Ramp Extension during lake lowering - Business transacted electronically per Article VI, Section 7 since last meeting:
a. 1/21/2019 Vote to meet with attorney regarding letter from attorney of property owner.
Motion by Jim Maughan: Motion that the POA Board obtain the services of an attorney to review the Deerhaven Covenants & Restrictions, By-laws, and architectural documents, to render an opinion as to if the restrictions listed in the Architectural Documents are compliant with current property law and enforceable, and if so, to assist the POA in drafting a stop work notice to the non-compliant property owner(s).
Second: Pam Hutchins
In favor: Jerry Pruett, Cat Clanton, Sandi Becraft, Jim Maughan, Brian Stone, Pam Hutchins
b. 1/17/2019 Three bids were obtained to repair boat ramp while Lake LBJ is lowered.
Motion by Jim Maughan: proceed with the boat ramp work with the contractor Ruben Ortiz with the $3,000 bid estimate.
Second: Pam Hutchins
In Favor: Jim Maughan, Pam Hutchins, Linda Cowden, Jerry Pruett.
c. 1/28/2019 Motion by Jim Maughan: that the POA Board contact our attorney and request that he contact the property owner’s attorney and negotiate a settlement where we would revise our temporary restriction to remove the contractor’s road damage liability, and limit the property owners road damage liability to the immediate area near the owners property.
Second: Pam Hutchins
In favor: Jim Maughan, Pam Hutchins, Cat Clanton, Brian Stone, Jerry Pruett
d. 2/7/2019 Motion by Jim Maughan: Motion that the attached addendum to the Deerhaven POA Building Permit Application regarding General Note 22 be approved and that it supersede the previously approved addendum regarding the same General Note 22.
Second: Brian Stone.
In favor: Jim Maughan, Brian Stone, Linda Cowden, Pam Hutchins Jerry Pruett.
e. 2/17/2019 Motion by Jim Maughan that the POA provide $500 toward the cost of stacking sack concrete at the end of the boat ramp.
Second: Brian Stone.
In favor: Jim Maughan, Brian Stone, Pam Hutchins, Cat Clanton, Linda Cowden, Jerry Pruett.
- New Business
a. Consider setting procedures for secret ballots that would comply with the Texas Property Code regarding Secret Ballots.
b. Plan for Annual meeting & Dinner – need committee to handle.
c. Update on the meeting with the attorney on enforcement of restrictions.
d. Use of Cannon by a resident to chase away vultures – Cat.
e. Discuss voting procedures when voting between meetings according to Article VI, Section 7 of the Bylaws – Sandi.
d. Donation to Blue Lake for club house cleaning – Sandi. - Call for Adjournment.
Next Meeting – Saturday April 27, 2019 at 9:00 a.m.