DEERHAVEN PROPERTY OWNERS ASSOCIATION
EXECUTIVE BOARD OF DIRECTORS MEETING MINUTES
SATURDAY, May 10, 2014 Director Becraft’s Home
1. Call meeting to order (Chairman Latham)
Those in attendance were as follows:
Director/Vice President Becraft
Director Pam Hutchins Mary Armagost, Secretary
Directors Dietert, Delmastro & Malcom were unable to attend.
2. Discuss job duties and salary with Tracy Schiemenz and ask if he will take the position of Architectural Chairman.
Those present discussed the following items they felt that they would require Mr. Schiemenz to handle, mainly all architectural items as follows:
a. Secure all permits for new homes being built/remodeling permits if required, and deposits, and to do onsite inspections to make sure that the POA Restrictions & By-laws are being followed.
b. Keep the Board informed of all changes in By-Laws & Amendments to be sure that the POA is legally correct with any Legislative changes.
c. Coordinate with the POA Board on all permits to be issued.
d. Screen calls/website regarding architectural items. Submit calls regarding variance requests to the Board.
e. Advise Board should legal help be necessary.
3. Discuss/action taken regarding a plaque to honor a Deerhaven family for their work.
There was a lengthy discussion regarding this item, however the Board voted four to one not to do this as there have been so many over the years that have contributed to our community, the one in favor of issuing the plaques was a proxy vote from Director Dietert and read by Director Olsen.
4. Discuss/action taken regarding key cards.
Those present voted to go forward with the key cards for the pool and boat ramp. Chairman Latham presented the one proposal she had received regarding the cost for the installation with those present, a copy of thisproposal will be attached to these minutes.
There was a quorum of Directors at this meeting and at this time a motion was made by Director Hutchins and seconded by Director Olsen to approve the above items and to adjourn. The motion carried unanimously.
Respectively submitted by: