MINUTES OF THE ANNUAL MEETING OF DEERHAVEN
PROPERTY OWNERS ASSOCIATION
SATURDAY, JUNE 14, 2014-5:00 P.M.-DEERHAVEN PAVILION
1. Call the meeting to order (Chairman Renea Latham)
Chairman Latham called the meeting to order and welcomed all of those in attendance and stated that they start this meeting off with a presentation by the Chief Operating Officer of Scott & White, Bramer Owens. Chairman Latham continued to announce all of the qualifications Mr. Owens has for this position.
2. Presentation to those in attendance by Chief Operating Officer Bramer Owens and doctors from Scott & White.
Mr. Owens thanked Chairman Latham for her introduction and stated that it was at the suggestion of Glen Rogers that he attend this meeting.
Mr. Owens introduced himself and the other people in attendance from Scott & White.
Mr. Owens brought brochures for distribution and discussed medical services now available at their new clinic on HWY 71 and stated that they had celebrated their year anniversary last week and that during that time they have treated 25,000 people. He also stated that the clinic is open seven days a week, however it is for “walk in/walk out” patients only and you can contact them for the hours they are open. He also named other Scott & White facilities throughout the area. He also stated that the new hospital should be completed late next spring and that they have already hired 75 people and will be hiring approximately 300 more. He described all of the services that will be available when the hospital is completed.
3. Introduction of new Directors and Officers (Vice President Sandi Becraft)
Sandi stated that she would like to acknowledge the nominating committee which consisted of Mark Malcom, Rita Preston, Renea Latham and herself.
a. Sandi thanked all of the Directors who are remaining in office.
b. Sandi stated that she would like to introduce the two new Board members, Bennett Worley and Gabe Pincelli, who will serve a two year term.
c. Sandi then introduced the two returning Board members, Randy Delmastro and Pam Hutchins., who could not be here today, who will also serve a two year term.
d. Sandi then stated that there were two Board members who are retiring but who she hopes will serve again, Diane Dietert, who wore many hats while on the Board & Dee Olsen, who could not be here tonight due to a cold.
e. Sandi also thanked all the Officers & Commissioners for remaining in their current positions for another year and asked that all the Board who were present to stand and be recognized.
4. Chairman of the Board Report:
a. Chairman Latham recognized the committee who arranged the dinner to follow the meeting, Director Malcom & Director Delmastro and their families.
b. Chairman Latham informed those present of the following items.
Letters had been sent out to lot/homeowners regarding clearing of lots of dead trees & debris, causing possible fire hazards.
Updated report on our road entrance widening, this is to be completed by 6-18-14.
Reviewing and updating our by-laws.
Cleanup in the park (which they hope to hold each spring) & purchase of new pool furniture.
New staff for mowing the roadways and entrances and landscaping.
Set some goals for items they feel are necessary:
Clearing of more lots with dense growth & dead trees, barn repairs that are needed, replace some signage in areas as needed, and some repairs at the boat dock & ramp, possibly expanding it, and also doing “ribbons” on our roadways, a little at a time.
5. Treasurer’s Report (Tom Burt)
Tom stated that they started the year with a cash flow of $76,000, it’s now at $77,000.
$35,000 was given to the WCID for our water lines for a net of $47,000, however we are right on budget.
Mowing was up $2,000 due to the extra areas being mowed.
Furniture at the pool – $6,400.
Received $1,200 from the Blue Lake Foundation and $620 of this was spent to spruce up the roadway entrances.
$5,600 is authorized for payment of extending the road entrances upon completion.
Cash Flow of $9,000, $30,000 has been transferred to another account for better interest rate leaving $55,000 balance.
6. WCID Report (Jim Maughan)
James stated that this would be a two part report – his & Tom Armagost’s.
James stated that over the past year progress has been made as they have submitted and gotten approved our Texas Water Development Board loan application, they now have the funds for that, that was a pretty long ordeal because of all the paperwork & environmental studies government red tape but we do now have funds available.
As far as our expansion project, this year contracts were awarded and we have gotten our land surveyed and the geotechnical done. Jim stated that “something we didn’t know was about all the rocks in the area”, however it’s not as bad as it could have been and that they will need to have a rock saw on standby, mainly at the low water crossing on Lagoon Loop where they will need to tunnel through granate during dry periods.
In regards to the schedule, Jim stated that according to the last schedule we are three months behind, original it was scheduled to begin in November, however it now looks like it won’t be until after the first of the year. Budget wise Jim stated we are okay.
Jim was also asked if he knew where the construction would most likely begin and he said that most likely be at the service entrance on Mountain but he doesn’t know for sure at this time. He also stated it would be on the website when work does begin.
At this time Tom gave a financial report of the WCID. Tom also requested volunteers to serve on the WCID Board as there will be two vacancies in November.
7. Road Commissioner Report (Frank Preston)
Frank Preston was out of town so Chairman Latham reported on the following:
a. Entrances should be completed this week.
b. Randy and Mark will help Frank regarding repairing potholes, etc. and work crews may be needed from time to time on some items.
8. Architecture Chairman Report
Chairman Latham gave this report; she stated Diane Dietert has been wonderful to help them with this. She stated that she and Sandi Becraft have been trying to keep up with all the new permits, and other items going on, however she stated that she did want to mention that we have a new staff member, Tracy Schiemenz, who will taking on the project of Architectural Chairman and he will be making sure the projects are completed on time and will be taking permits making sure they are in the realm of our Restrictions and Bylaws. Chairman Latham then introduced Tracy to all of those present.
Director Dietert reported on changes in our community this year:
Two new homes constructed – Summerlins & Pincelli’s.
Several remodeling jobs have been completed.
Backyard swimming pool installed.
Day dock installed.
One home has been demolished and a new 5k foot home is to be built.
A motion was made by Director Dietert and seconded by Director Chairman Latham to adjourn. The motion carried unanimously.