DEERHAVEN PROPERTY OWNERS’ ASSOCIATION
P.O. BOX 200145
AUSTIN, TX. 78720
(512) 918-8100 Fax (512) 918-8121
Board of Directors Meeting Minutes
July 23, 2016
9:00 AM
Blue Lake Golf Club Clubhouse
214 W. Bluebonnet Road
Horseshoe Bay, TX. 78657
Call To Order
The meeting was called to Order at 9:00 AM
Establishment of a Quorum
The Board of Directors was represented by Renea Latham, Sandi Becraft, Linda Cowden, Pam Hutchins and Bennett Worley. The management company, Preferred Association Management Company was represented by Doug Plas.
Special Guest Speaker
Peter Jones, Llano County Commissioner, Pct. 1 spoke to the owners in attendance and provide an update on many of the road projects that the county is working on.
Homeowners Forum
Review/Approve Prior Meeting Minutes
The Board of Directors meeting minutes from the April 16, 2016 meeting were reviewed.
Motion to approve the meeting minutes: Linda Cowden
Motion 2nd: Sandi Becraft
Motion Carried: Unanimously
The Board of Directors Executive meeting minutes from the May 26, 2016 meeting were reviewed.
Motion to approve the meeting minutes: Linda Cowden
Motion 2nd: Sandi Becraft
Motion Carried: Unanimously
Chairperson of the Board Report
Renea gave her report in which she informed the owners of:
- Next year’s dinner will be moved from June to May as June is a busy time of year for everyone
- All communication from the owners to the Board is to go through PAMco. They will be able to answer owners’ questions and assist them with any POA issues.
- The pool and the parks look great
- A letter will be forth coming to all owners reminding them to remove tall grass and dead bushes from their lots.
- New street signs have arrived and they will be installed soon.
Elect Chairperson for the next term
The Chairperson for the POA serves a one (1) year term. At the first meeting after the Annual Meeting, the position is filled by a majority vote of the Board of Directors.
Motion to appoint Renea Latham as Chairperson of the Board of Directors: Linda Cowden
Motion 2nd: Bennet Worley
Motion Carried: Unanimously
Treasurer’s Report
Tom Burt provide a review of the past years expenses. He informed the members in attendance that one of PAMco’s management functions will be the invoicing and collecting of the annual assessments as well as the paying of the POA bills.
Review/Approval of the 2016-2017 Budget
Tom Burt also presented the proposed operating budget for the 2016-2017 fiscal year.
Motion to Approve the 2016-2017 budget: Bennet Worley
Motion 2nd: Pam Hutchinson
Motion Carried: Unanimously
WCID Report
Jim Maughan reported that the WCID (Deerhaven Water Control & Improvement District) have a project to install new water lines in the area. This project is scheduled to start in October and to be completed in December. The installation of three (3) fire hydrants is also slated for this time frame.
Park/Landscaping Report
Cat Clanton reported that the salt generator in the pool is experiencing problems. The company handling the pool cleaning is monitoring the situation for a solution. The pool will be cleaned once a week starting after the Labor Day weekend. The Fireworks signs have gone missing. Cat reported that owners’ need to remember to pick up after their dogs when in the park. A community cleanup day is being planned for October.
Road Commissioner Report
No Report presented
Boat Lockup Commissioner Report
Jerry Pruitt reported that there are 1 or 2 open spaces in the lockup available.
Architectural Report
Renea Latham reported that one new home construction has started as well as a garage addition had been reviewed and approved by the committee.
Ratify Vote
The Board had reviewed the PAMco management contract and voted via email to approve it. The motion was made by Linda Cowden and the motion second by Bennett Worley. The motion was carried unanimously.
The Board discussed the delaying of the road repairs until 2017 as to not interfere with the work to be done by the WCID. This action was reviewed via email by all.
Motion to postpone road repairs until 2017: Sandi Becraft
Motion 2nd.: Linda Cowden
Motion Carried: Unanimously
Owner concern regarding voting issues
An Owner had requested his concern be put on the next meeting agenda. The owner was not present at the meeting to discuss his topic.
New Business
- Create an owner directory
- Next Board Meetings to be:
- October 15, 2016
- January 7, 2017
- March 4, 2017
- June 3, 2017 (Annual Meeting)
Adjournment
Motion to adjourn: Renea Latham
Motion 2nd: Sandi Becraft
Meeting adjourned at 9:46 AM