DEERHAVEN PROPERTY OWNERS’ ASSOCIATION
P.O. BOX 200145
AUSTIN, TX. 78720
(512) 918-8100 Fax (512) 918-8121
Board of Directors Meeting Minutes
November 5, 2016
9:00 AM
Blue Lake Golf Club Clubhouse
214 W. Bluebonnet Road
Horseshoe Bay, TX. 78657
Call To Order
The meeting was called to Order at 9:00 AM
Establishment of a Quorum
The Board of Directors was represented by Renea Latham, Sandi Becraft, Linda Cowden, and Pam Hutchins. Bennett Worley was absent. The management company, Preferred Association Management Company was represented by Doug Plas.
Homeowners Forum
Review/Approve Prior Meeting Minutes
The Board of Directors meeting minutes from the July 23, 2016 meeting were reviewed.
Motion to approve the meeting minutes: Linda Cowden
Motion 2nd: Pam Hutchins
Motion Carried: Unanimously
Clarification on Commissioner’s Job Duties
- Cat Clanton is the Park Commissioner (oversees maintenance of the community pool and park)
- Jerry Pruett is the Boat Lockup Commissioner (oversees maintenance of gate locks, mowing of boat storage area, maintains signage and manages storage applications.)
- Linda Cowden is the Road Commissioner (oversees maintenance of the community’s roads)
Chairperson of the Board Report
Renea gave her report in which she informed the owners of:
- Owners were notified that the lake is to be lowered in early 2017.
- Question to the Board and the community, does the POA want to (need to) do any repairs while the lake has a lower level of water?
- The community pool will need some maintenance.
- The boat ramp should be looked at while the water level is lower.
Treasurer’s Report
Tom Burt has stepped down as the treasurer. The Board by unanimous consent has appointed Pam Hutchins as Treasurer. Since the Treasurer cannot be an active Board Member, Pam has resigned her position on the Board and the Board by unanimous consent has appoint Cat Clanton to serve the remainder of Pam’s term.
Review/Approval of the 2016-2017 Budget
Tom Burt also presented the proposed operating budget for the 2016-2017 fiscal year.
Motion to Approve the 2016-2017 budget: Bennet Worley
Motion 2nd: Pam Hutchinson
Motion Carried: Unanimously
WCID Report
Jim Maughan was absent from the meeting. Renea reported that phase 2 of their project has been approved.
Park/Landscaping Report
Cat Clanton reported that the following:
- Irrigation in the park is monitored by her
- New flowers were planted by the pool
- The pool’s salt system warranty runs until 2017
- Mowing at the entryways is done twice a month
- Mowing at the park is done twice a month
- Cat cleans the pool restrooms
- Drywall repairs is needed in the restroom
- Road right of way mowing is done once a month
Road Commissioner Report
No Report presented
Boat Lockup Commissioner Report
Jerry Pruitt reported that he would like a list of who owes for leasing spaces
Architectural Report
Renea Latham reported that two buildings are under construction.
Bids
The Board reviewed two bids to install street signs. One bid was for $10,790.00 and the second bid was for $3,960.87. Note Doug explained that the lower bid did not include jack hammering holes for the sign. That cost is a variable that has not been identified.
Motion to approve the bid from Texas Custom Signs for $3,960.87 (+ jack hammering costs), project to be paid from the road fund: Sandi Becraft
Motion 2nd: Linda Cowden
Motion Carried: Unanimously
New Business
- Doug presented a Firewise Program to the Board and the community for consideration:
- Next meeting is January 7, 2017
Adjournment
Motion to adjourn: Renea Latham
Motion 2nd: Sandi Becraft
Meeting adjourned at 9:46 AM