A special meeting of the Board of Directors of the Deerhaven Water Control and Improvement District was held on the 19th day of February 2010 at 4:00 P.M., at the Blue Lake Clubhouse, 214 W. Bluebonnet Road, Horseshoe Bay, Llano County, Texas. Notices of the time, place and the subject of the meeting, and the actions to be taken at the meeting, were posted at the places and for the time required by the laws of the State of Texas.
IN ATTENDANCE
Tom Armagost
Ken Percival
Jeff Rudenstein
Joe Becraft
Ralph Hendricks Mary Armagost – acting secretary
Also in attendance were Milton Dietert, Jim Maughan and Architect Tim Dykes.
Director Armagost called the meeting to order at 4:00 P.M. with a quorum of directors present, as indicated above.
The first order of business was to approve the minutes from the January 23, 2010 Board meeting. A motion was made by Director Rudenstein and seconded by Director Percival to approve the minutes. The motion carried unanimously.
The next order of business was to approve payment of bills and invoices as follows:
a. LCRA for water testing $150.00
A motion was made by Director Rudenstein and seconded by Director Percival to approve payment of this bill. The motion carried unanimously.
Director Armagost informed the Board that they had received notice from Horseshoe Bay, that they have purchased a new fire truck for fire station #2 and will no longer be able to store our fire truck. Director Armagost then informed the Board that Sandy Harbor VFD has agreed to store our truck there. Director Armagost asked the Board to approve $100/month rent to Sandy Harbor. A motion was made by Director Rudenstein and seconded by Director Armagost to approve this rental amount. The motion carried unanimously.
The next order of business to come before the Board was the Adoption of an Order for calling for an election for May 6, 2010. A motion was made by Director Becraft and seconded by Director Rudenstein to adopt this order. The motion carried unanimously. A copy of the Order approved by the Board is attached to these minutes.
The next order of business to come before the Board was the approval of Election Contracts with the Llano County Elections Administration and the Llano Independent School District. If the election should be canceled, there is the possibility of a $75 cancellation fee. A motion was made by Director Becraft and seconded by Director Rudenstein approving these contracts. The motion carried unanimously. A copy of the contracts approved by the Board is attached to these minutes.
The next order of business to come before the Board was to review and discuss building plans for the fire station. Architect Tim Dykes brought two sets of plans for the Board’s review. After lengthy discussions the Board made several changes and recommendations to the plans. Architect Dykes will make these revisions and present final plans for the Board’s approval prior to putting construction of the project out for bids. Architect Dykes will provide the Board with a standard AIA contract.
The next order of business to come before the Board was to review and discuss a proposal from Horseshoe Bay Fire Department for “Mutual Aid” for Deerhaven. There was a lengthy discussion regarding this matter.
a. Horseshoe Bay City Manager Stan Farmer is offering Deerhaven fire protection at a $32,000 annual fee. Director Armagost stated that this fee is based on 8.8 cents per $100 appraised property values and would be reviewed annually. This is the same rate that applies to the City of Horseshoe Bay, Blue Lake MUD, Oak Ridge, and the Hills. Director Hendricks stated that Horseshoe Bay Fire Department would send a fire truck and two firefighters to fight a fire.
b. Director Becraft felt that this was a viable offer and we should sell our truck and move forward. . Director Armagost stated that we could sell the truck, however the loan for it cannot be paid off for three years. Director Armagost felt that there is a new city council now in Horseshoe Bay and they may be more cooperative than they have been previously. Director Becraft felt that we should verify that the Horseshoe Bay proposal was serious and viable. He asked that Director Hendricks visit with Stan Farmer, if he had the opportunity, to make sure there were no major loopholes, like our water system. We should fully evaluate any opportunity to get professional fire protection.
c. Director Rudenstein pointed out if we scrap all of our current plans and Horseshoe Bay should again change council members where will that leave us then? Director Rudenstein reminded the Board that the Deerhaven community approved the Fire Plan and the sale of Bonds to construct the fire station and purchase the fire truck, and therefore we should continue with what we have started. Director Hendricks stated that when we join the Llano County Fire Association, Sandy Harbor would remain our primary responder, until such time as we are fully organized, however they in turn will contact Horseshoe Bay and others for mutual aid response.
d. No action was taken on this matter at this time and was tabled until the March meeting.
The next order of business to come before the Board was to review and discuss Horseshoe Bay Water Contract. A lot of verbiage has been taken out of the current proposed contract and the contract needs to include for growth in Deerhaven. Director Armagost stated that he had requested a printout of Deerhaven water usage from Jeff Koska in Horseshoe Bay and from the report he feels that the current usage is approximately at 7,200,000 gallons. After a lengthy discussion it was suggested by Director Rudenstein that they should ask for approval of 10,000,000 gallons. It was agreed that within the near future two Board members will sit down with Horseshoe Bay and discuss the contract further. Director Armagost reminded the Board that a contract with Horseshoe Bay will not be signed until we have approval of the CCN application from the TCEQ.
There being no further business to come before the Board a motion was made by Director Percival and seconded by Director Hendricks to adjourn. The motion carried unanimously.
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Jeff Rudenstein, Secretary