MINUTES OF DEERHAVEN WCID MEETING

Saturday, May 15, 2010 – 9:00 A.M. – Blue Lake Clubhouse

A special meeting of the Board of Directors of the Deerhaven Water Control and Improvement District was held on the 15th day of May 2010 at 9:00 A.M., at the Blue Lake Clubhouse, 214 W. Bluebonnet Road, Horseshoe Bay, Llano County, Texas.  Notices of the time, place and the subject of the meeting, and the actions to be taken at the meeting, were posted at the places and for the time required by the laws of the State of Texas.

IN ATTENDANCE

Tom Armagost

Joe Becraft                                                                            

Jeff Rudenstein                                                                                                         

Ralph Hendricks                                            Mary Armagost – acting secretary

Director Percival was unable to attend. 

Also in attendance were: James Maughan, Milton Dietert, and Alice Rudenstein.

Director Armagost called the meeting to order at 9:00 A.M. with a quorum of directors present, as indicated above.

The first order of business was to approve the minutes from the March 19, 2010 Board meeting.  A motion was made by Director Rudenstein and seconded by Director Hendricks to approve the minutes. The motion carried unanimously.

The next order of business was for the approval of payment of bills and invoices.

a.      Attorney invoice from Freeman & Corbett - $840.00

b.      Expense report from Director Armagost - $19.82

c.       Ratify payment already made to Llano News for Environmental Impact Notice - $180.00

A motion was made by Director Becraft and seconded by Director Rudenstein to authorize these payments and ratify the payment to the Llano News.

The motion carried unanimously.

Director Armagost informed the Board that there are several upcoming expenditures.

The next order of business was for the Board to administer the Oaths of Office to the two new Board members, Milton Dietert and James Maughan for four-year terms replacing Director Armagost and Director Percival.

The next order of business was the election of new officers. The new Board elected Director Becraft as President, Director Maughan as Vice-President, Director Rudenstein as Secretary and Director Dietert as Treasurer. A motion was made by Director Rudenstein and seconded by Director Hendricks to approve the newly elected officers and their positions on the Board. The motion carried unanimously.

The next order of business was a discussion regarding retaining a Bookkeeper and an Assistant Secretary. A motion was made by Director Hendricks and seconded by Director Dietert that for the time being, former Director Armagost would continue to do the bookkeeping, and any further discussion regarding possible payment for this service as well as Assistant Secretary to take minutes will be addressed at a later meeting. The motion carried unanimously.

The next order of business was to review and approve new signatories for the American Bank Account.  Former Director Armagost will obtain new signatory cards.  Motion was made by Director Rudenstein and seconded by Director Hendricks to authorize the removal of Tom Armagost and Ken Percival as signatories and to approve the addition of Milton Dieter and James Maughan as signatories for the District’s account at the American Bank of Texas, N.A.

            RESOLVED that the American Bank of Texas N.A. be and hereby is designated as a depository for the funds of the District which may be withdrawn on checks for the payment of monies bearing the following signatures:

            Any two (2) of the following are authorized:

                        F J Becraft

                        James Maughan

                        Jeff Rudenstein

                        Milton Dietert

                        Ralph Hendricks

Former Director Armagost informed the Board that at a prior meeting authorization was given by the Board for the President or Treasurer to transact business with TexPool.

The next order of business to come before the Board was to review and approve the Llano County Tax Assessor Collection fee of $350.00 for 2010. A motion was made by Director Rudenstein and seconded by Director Becraft to approve payment of this fee. The motion carried unanimously.

The next order of business to come before the Board was to discuss the Horseshoe Bay Mutual-Aid Agreement. Former Director Armagost stated that Director Becraft, Milton Dietert and himself visited last week with Horseshoe Bay City Manager, Stan Farmer and Utilities Director, Jeff Koska and discussed the proposed contract between Horseshoe Bay and Deerhaven. Horseshoe Bay has requested that they not furnish fire protection for Deerhaven until their next cycle, which begins on November 1. No final decision has been made at this time and it will be discussed again at the next meeting, however the results from the survey were overwhelming in favor of Horseshoe Bay providing fire fighting services for Deerhaven.

The next order of business to come before the Board was to discuss the USDA loan agreement, which has been approved, however it is very restrictive. Former Director Armagost stated that he had received a phone call from Jerry Moore, USDA representative wanting to know when construction was to start on our project and he had informed him of the Board meeting scheduled for today and it was to be discussed. Jerry Moore stated that he needed a more definitive answer for him to give to the people in Temple so Tom told him that in light of the possible agreement with Horseshoe Bay to furnish us with fire protection, if it were not approved, then construction would begin January 2011 for completion in three months.  No action was taken by the Board.

The next order of business to come before the Board was discussion of the Horseshoe Bay water contract.  Former Director Armagost stated that at their meeting with Horseshoe Bay City Manager, Stan Farmer and Utilities Director, Jeff Koska, a “red lined” copy of the draft was presented with revisions by the Board and Attorney Corbett felt were necessary prior to signing of the contract.  Stan Farmer requested a copy for review.

One item the Board has requested is a 10-year contract with automatic renewals.

Former Director Armagost also informed the Board that they needed to set up a meeting with Rick Rowe, in regards to formulating a contract with his firm for meter reading, billing, maintaining our lines, etc. The Board agreed that it was important that this individual be bonded before any contract is signed.

There being no further business to come before the Board, a motion was made by Director Hendricks and seconded by Director Becraft to adjourn the meeting. The motion carried unanimously.

                                                            ________________________________

                                                                        Jeff Rudenstein, Secretary