MINUTES OF DEERHAVEN WCID MEETING
Friday, October 28, 2011 at 4:00 P.M. – Blue Lake Clubhouse
A special meeting of the Board of Directors of the Deerhaven Water Control and Improvement District was held on the 28th day of October, 2011 at 4:00 p.m., at the Blue Lake Clubhouse, 214 W. Bluebonnet Road, Horseshoe Bay, Llano County, Texas. Notices of the time, place and the subject of the meeting, and the actions to be taken at the meeting, were posted at the places and for the time required by the laws of the State of Texas.
IN ATTENDANCE:
Joe Becraft
Jeff Rudenstein
James Maughan Mary Armagost – acting secretary
Director Hendricks & Director Dietert were unable to attend. Also in attendance was Tom Armagost.
Director Becraft called the meeting to order at 4:00 P.M. with a quorum of directors present, as indicated above.
The first order of business was to approve the minutes from the September 16, 2011 Board meeting. A motion was made by Director Rudenstein and seconded by Director Maughan to approve the minutes. The motion carried unanimously.
The next order of business was to approve payment of invoices and bills. A motion was made by Director Rudenstein and seconded by Director Maughan to approve payment of all bills. The motion carried unanimously.
The next order of business was to discuss/approve the Tax Roll for the current year. A motion was made by Director Rudenstein and seconded by Director Maughan to approve this Tax Roll. The motion carried unanimously.
The next order of business was to discuss/approve the TCEQ Financial Report for the fiscal year ended September 30, 2011, which is due by November 15. A motion was made by Director Maughan and seconded by Director Rudenstein authorizing Director Becraft to sign this report and file with the TCEQ. The motion carried unanimously.
The next order of business was to discuss/approve the Horseshoe Bay Fire Agreement for next year in the amount of $33,098, which is to be paid in monthly installments. A motion was made by Director Rudenstein and seconded by Director Maughan to approve this agreement. The motion carried unanimously.
The next order of business was to ratify the Board’s decision at the last meeting to clear Lot 349, in order to be in compliance with the Deerhaven POA’s request. A motion was made by Director Rudenstein and seconded by Director Maughan ratifying this decision and the payment for clearing was included in the bills & invoices above.
The next order of business was an open discussion on the following:a. TCEQ monitoring plan: currently operating under the Horseshoe Bay plan.
Our plan has been submitted to the TCEQ, however at this time there has been no reply.
b. Financing Agreement with the Deerhaven POA.
Director Becraft will send a draft of the Agreement prepared by Attorney Corbett to POA Chairman Renea Latham.
c. Water system operator negotiations.
Director Becraft stated that Director Dietert is handling the negotiations, stating that truck insurance is a concern and that the fiduciary bond has been increased to $100,000.
d. Horseshoe Bay water contract.
Director Becraft stated that there is nothing new in regards to this contract, changes were submitted to Horseshoe Bay on September 11th.
e. Fire truck disposition.
No updated information was presented, there was a discussion in regards to the
current outstanding balance and possible reduction in the asking price.
e. Community information on water plan.
Director Becraft suggested that a letter be posted to all homeowners/lot owners and also posted on the POA website in regards to what needs to be done to advertise the current status and next steps that need to be taken.
The next order of business was a discussion on the possible recruiting of new people to serve on the WCID Board and asked for any suggestions.
No date was set for the next meeting.
There being no further business to come before the Board a motion was made by Director Rudenstein and seconded by Director Maughan to adjourn. The motion carried unanimously.
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Jeff Rudenstein, Secretary
POSTED 11-13-2011