IN ATTENDANCE:
Joe Becraft, Director/Chairman Sandra Becraft, Vice-President
Renea Latham, Director Pauline Tarver, Secretary
Joann Rosch, Director Bob Duffin, Park Commissioner
Jeff Rudenstein, Director Jerry Pruett, Lock-up Commissioner
Eldon Tarver, Director
Directors Randy Delmastro and Mark Malcom, President Ron Estes, Treasurer Tom Burt, Architectural Chairman Tim Dykes and Road Commissioner Frank Preston were unable to attend.
Guests in attendance were: Tom and Mary Armagost, Diane Dietert, James Maughan, Ralph Hendricks and Charlotte Simpson.
Chairman Becraft called the meeting to order at 9:00 A.M.
The first order of business to come before the Board was the election of a new Chairman. Chairman Becraft will not stand for re-election due to WCID duties in the coming year. Director Tarver nominated Director Renea Latham. With no further nominations Director Tarver moved and Director Rudenstein seconded to close nominations. The motion carried unanimously. Chairman Becraft called the vote and it was unanimous for Director Latham. Chairman Becraft then turned the floor over to the new Chairman to conduct the remainder of the meeting.
Next item was installation of Officers and Commissioners. After reading the list including President Ron Estes, Vice President Sandra Becraft, Treasurer Tom Burt, Secretary Pauline Tarver, Architectural Chairman Tim Dykes, Park Commissioner Bob Duffin, Road Commissioner Frank Preston and Lock-up Lot Commissioner Jerry Pruett Chairman Latham called for a motion to approve. Director Becraft moved and Director Tarver seconded the motion. The motion carried unanimously.
Next item was approval of the minutes of the June 19th meeting. Director Becraft so moved and Director Rosch seconded. The motion carried unanimously.
Chairman of the Board Report (No report)
Director Becraft noted the passing of Gladys Averill and reported that the POA was making a donation to the Six Flags Humane Society in Victoria in her name.
Treasurer’s Report (Tom Armagost)
Tom Armagost presented the report as well as the proposed budget (under New Business on the Agenda) in the absence of the new Treasurer, Tom Burk. Armagost went over the statement of accounts for the period 7/01/10 through 6/30/11. Director Rosch had a question regarding the amount of the electric bill. Armagost responded that this included street lights in the neighborhood, power for the pool equipment, lights and fans at the pool and pavilion. Joann thanked him for this explanation. Armagost then moved on to the presentation and discussion of the budget for the period 7/01/10 through 6/30/11. Several questions were addressed after which Director Tarver moved and Director Rosch seconded the motion to approve the budget as presented. The vote was unanimous to approve. Director Becraft moved and Director Rosch seconded the motion to approve the Treasurer’s Report as presented. The vote was unanimous.
WCID Report and Fire Protection Report (Joe Becraft)
Director Becraft reported that there would be a meeting this coming Friday 23rd at 4:00 P.M. The WCID is waiting for a response from both the City Manager and Utilities Manager of Horseshoe Bay. A letter has been sent advising them we would like to be part of their fire protection program and to please keep us in mind. There has been no response to date. A letter was also sent inquiring about the status of the water contract but no response has been received to date. Director Becraft report the WICD will begin pressing on both these issues next week. A Consumer Confidence Report was filed on behalf of the WCID. Now that we have a Certificate of Convenience and Necessity this is one of the things we are required to do. Another thing to be looked at next week will be a cash flow projection and budget by Tom Armagost and Milton Dietert. We will also be talking about the future of the fire truck if Horseshoe Bay does take on our fire protection. We need to start thinking about what to do with the truck. There are the things to be address at the next WCID Board meeting having to do with fire and water.
Park/Landscaping Report (Bob Duffin)
Commissioner Duffin reported that Jerry Pruett has put together a plan and contacted a contractor about wiring for fans in the pavilion. There was not a complete cost but Commissioner Pruett indicated the wiring would be approximately $2,000 not including the cost of the fans. Director Becraft suggested that when a final cost is arrived at it could be circulated by email for approval and the project could commence.
Road Commissioner Report (Frank Preston) No report.
Director Becraft, in Commissioner Preston’s absence brought attention to the need for repairs at the turn in from F.M. 2831 to Deer Hollow and Fawn Ridge. Commissioner Preston should contact the state regarding these repairs. Also it was noted that Round Up needs to be applied to weeds and grass growing in the asphalt on some roads.
Boat Lockup Commissioner Report (Jerry Pruett)
Commissioner Pruett reported he is ready to commence work on assigning spaces in the boat lockup. He also requested if the tractor used for mowing was ever replaced he would like the old one to be assigned to the lockup to be used to move boats/trailers around for mowing and maintenance.
Architecture Chairman Report (Tim Dykes) No report.
OLD BUSINESS:
a. Discussion of stop signs/speed bumps to deter speeding: Cost of stop signs should be looked into since the county will not pay for them. There was a motion by Director Becraft seconded by Director Tarver not to put in speed bumps. The motion was passed unanimously.
b. Director Rudenstein moved and Director Rosch seconded putting a $55,000 cap on the road fund and anything over that would be moved to the general fund. The vote was unanimous to approve.
c. Chairman Latham called for a report from the committee on possible purchase of the Ronnie Lee property and discussion/alternative suggestions for a space to serve the needs of the POA and WCID where records could be consolidated and supplies stored and some work space could be provided for those serving these organizations, as well as holding meetings. Director Rudenstein reported that a group had gone to look at the building with the seller, Ronnie Lee. It was reported to be approximately 600 square feet and he wanted somewhere around $100,000 for the property. Director Tarver reported that his committee had not been involved in the showing and had not taken any further action. He saw their task as looking at the size and design of the building needed and gathering information on the cost of that building. It was agreed that the committee would look at the design and size of the building and report back with a recommendation at the next meeting.
NEW BUSINESS:
a. Budget discussion and approval done as part of the Treasurer’s Report.
b. Motion made by Director Tarver and seconded by Director Becraft to pay Kelly Gallimore for lot cleaning. Vote was unanimous to approve.
c. Meeting dates for the coming year were set as follows: September 18, 2010, November 13, 2010, February 20, 2011, April 16, 2011, June 18, 2011 and July 16, 2011.
d. Audit Committee was selected to be Directors Eldon Tarver and Joann Rosch.
Comments or questions from residents/guests in attendance:
Charlotte Simpson spoke about problems near her home on Lagoon Loop such as people coming down the street to get to a large granite outcropping just past her home (often in the late hours of the evening), late night fireworks, rowdiness, vandalism to her golf cart and just not feeling safe in her home in general. Ralph Hendricks spoke about the noise from tenants living behind them, late night parties, swearing, loud music and numerous vehicles parked on the street at the property. There was discussion and suggestions of actions that might help, such as calling the sheriff’s office every time, contacting the property owners about their tenants near the Hendricks and looking at legal counsel if they don’t respond, and talking to the developer at Escondido about fencing that property off from Granite Ridge in Deerhaven to discourage through traffic at night.
Chairman Latham called for any further discussion and the motion was made by Director Tarver and seconded by Director Becraft to adjourn the meeting. The vote was unanimous to adjourn.
Respectfully submitted by,
Pauline Tarver, Secretary
Deerhaven POA